Write a logbook and evaluation about a handball event that was held at VUT Isak Steyl Stadium from day one to day nineteen. The logbook report should at least be between nine and one in hours from day one to day fourteen and from day fifteen should it be from eight to five in hours. And the report should be in terms of public relations of the event

Question

the event was one day tournament. Meaning the logbook should begin before the beginning of the event

Answer 1

Handball Event Logbook and Evaluation

Event Title: VUT Isak Steyl Stadium Handball Tournament
Event Dates: Day 1 - Day 19
Location: VUT Isak Steyl Stadium
Organizer: [Organizer's Name]
Public Relations Contact: [PR Contact Name]

---

Logbook

Day 1: Planning Stage (9 AM - 5 PM)

• Team meetings to finalize logistics and responsibilities.
• Development of the tournament branding and promotional material.
• Initial outreach to local media for coverage and sponsorship opportunities.
• Creation of a social media campaign to generate excitement about the tournament.

Day 2: Final Preparations (9 AM - 5 PM)

• Coordinated with vendors for food and merchandise supply.
• Completed signage for the event and arranged logistical needs for seating and scoring.
• Engaged with volunteers to ensure understanding of their roles on the tournament day.
• Distributed press releases to local newspapers and radio stations.

Day 3: Community Engagement (9 AM - 5 PM)

• Collaborated with local schools to encourage participation and attendance.
• Hosted a press conference to announce the tournament, inviting local sports influencers and reporters.
• Created content for social media to showcase team registration and excitement around the event.

Day 4: Final Checks (9 AM - 5 PM)

• Last-minute checks on equipment, such as goalposts and scoreboards.
• Confirmed attendance of local dignitaries and their roles at the opening event.
• Started countdown posts on social media to build anticipation.

Day 5: Event Day Preparations (8 AM - 8 PM)

• Set up the stadium, including seating and vendor areas.
• Conducted a walkthrough with all volunteers to ensure ease of access for attendees and teams.
• Welcomed teams, ensured that their registration materials were organized and collected.
• Conducted interviews with players and coaches for social media highlights.

Day 6: Tournament Day (8 AM - 8 PM)

• Monitored the setup of the registration desk and crowd management.
• Engaged attendees through live social media updates and interactions.
• Distributed merchandise and collected feedback via a survey station.
• Conducted interviews with winners for post-event reporting.

Day 7: Wrap-Up and Evaluation (9 AM - 5 PM)

• Reviewed event statistics (attendance numbers, social media engagement, etc.).
• Began the process of venue cleanup and materials return.
• Held a debrief meeting with the organizing team to gather feedback for future events.

Day 8-14: Post-Event Engagement (9 AM - 5 PM Daily)

• Developed a recap video featuring highlights of the tournament, including team interviews and crowd shots, to share across social media platforms.
• Created a press release summarizing the event’s success, including participation, community feedback, and potential for future events.
• Continued interactions on social media to share memories and statistics, encouraging attendees to share their experiences.
• Started planning for future handball events, including proposals for potential sponsors based on the feedback and success of this tournament.

Day 15-19: Feedback and Future Planning (8 AM - 5 PM Daily)

• Analyzed feedback from surveys and social media responses regarding the event.
• Set up meetings with local media to discuss further coverage for future events.
• Generated reports comparing attendance and engagement metrics with previous events, detailing lessons learned.
• Initiated planning for the next tournament, including budgeting, potential dates, and any new marketing strategies based on feedback.

---

Evaluation of Public Relations Efforts

Strengths:

• The initial media outreach garnered significant coverage leading up to the event, showcasing enthusiasm and attracting local interest.
• Engaging the community and local schools resulted in increased attendance and participation.
• Robust social media engagement created a vibrant atmosphere that extended beyond the event timeline.

Areas for Improvement:

• Future events could incorporate digital ticketing or reservation systems to streamline entry and enhance attendee experience.
• Increased efforts to involve local businesses as sponsors could lead to better resource allocation and community support.
• Conducting pre-event workshops could foster greater interest in handball and establish long-term participation.

Conclusion:

The VUT Isak Steyl Stadium Handball Tournament successfully engaged the local community and established a strong public relations framework that could be built upon for future events. Feedback indicates a high level of satisfaction among participants and attendees, indicating that this event has set a solid foundation for future success in promoting handball and community engagement.