Group assignment- Risk management plan

Question

Assignment Instructions
The following assignment is based on unit 2 of your module. You are requested to
work in groups of 6-8 members. In this assignment, you are required to select a
sporting code and develop a comprehensive risk management plan for a specific event
within that sport. The aim is to identify potential risks associated with the event and
propose strategies to mitigate or manage these risks effectively.
Introduction:
• Provide a brief overview of the sport and discuss a specific event within the
chosen sporting code. This could be a major competition, tournament, match,
or any significant event.
Body: Risk management plan
• Risk Identification: List and describe potential risks associated with the event.
Consider various types of risks such as safety, financial, legal, operational, and
reputational.
• Risk Assessment: Evaluate the likelihood and impact of each identified risk.
Use a risk matrix or similar tool to prioritize risks.
• Risk Mitigation Strategies: Propose strategies and measures to mitigate or
manage each risk. This might include preventive measures, contingency plans,
and response strategies.
• Emergency Procedures: Outline emergency procedures and protocols,
including communication plans and roles/responsibilities during emergencies.
• Direct duplication of the insights of a source text with the intention of presenting it as own
work.
Academic writing misconduct implies:
• Cribbing, collusion and fabrication or falsification of data; deliberate dishonesty;
• purchasing assignments, dissertations and/or theses on the Internet and presenting such
documents as own work;
• presenting and submitting the same work for more than one course or in consecutive years
Statement of Academic Honesty:
1. This assessment is entirely my own work and has not been submitted in any other course.
2. I have refrained from intentionally or negligently deceiving the facilitator/lecturer by
preventing this work from being copied by other students;
3. To the best of my ability, I have acknowledged the source of direct quotes and diagrams
from the work of others as well as the source of the ideas of others.
3
• Monitoring and Review: Describe how the risk management plan will be
monitored and reviewed throughout the event.
Conclusion:
Summarize key points and highlight the importance of effective risk management for
the event’s success.
relate to rugby world cup that was hosted in France, from instruction to conclusion throughtout the entire assignment

Answer 1

Comprehensive Risk Management Plan for the Rugby World Cup 2023 Hosted in France

Introduction:

The Rugby World Cup is an international rugby union tournament held every four years, showcasing the best teams from around the globe. The 2023 edition, hosted in France, is set to attract thousands of fans, media personnel, and officials, making it a high-stakes event. The tournament consists of multiple matches played across various cities, drawing significant attention and investment. Given the scale of the event, effective risk management is crucial to ensure safety, financial stability, legal compliance, and operational efficiency.

Body: Risk Management Plan

Risk Identification:

1. Safety Risks:

   • Player injuries during matches.
   • Fan safety incidents, such as crowd surges or altercations.
   • Facilities' infrastructure failures (e.g., stadium collapses, fire hazards).

2. Financial Risks:

   • Loss of sponsorship revenue due to unforeseen events.
   • Higher-than-expected operational costs.
   • Poor ticket sales leading to financial deficits.

3. Legal Risks:

   • Non-compliance with local and international regulations.
   • Potential issues with sponsors, vendors, or contractors.
   • Liability claims due to accidents or injuries.

4. Operational Risks:

   • Logistical challenges (transport, accommodation, etc.).
   • Staffing shortages or service failures (security, medical).

5. Reputational Risks:

   • Negative media coverage due to incidents.
   • Public relations disasters (mismanagement of crises).

Risk Assessment: To evaluate each risk, we use a risk matrix which considers both likelihood and impact on a scale of 1 (low) to 5 (high).

| Risk Type | Risk Description | Likelihood (1-5) | Impact (1-5) | Risk Level (LxI) | |--------------------|-----------------------------------|------------------|--------------|-------------------| | Safety | Player injuries | 3 | 4 | 12 | | Safety | Crowd control issues | 4 | 5 | 20 | | Financial | Poor ticket sales | 3 | 4 | 12 | | Financial | Operational costs | 2 | 4 | 8 | | Legal | Non-compliance issues | 3 | 5 | 15 | | Operational | Logistical challenges | 4 | 3 | 12 | | Reputational | Negative media coverage | 3 | 4 | 12 |

Risk Mitigation Strategies:

1. Safety Risks:

   • Preventive Measures: Implement strict safety protocols, ensuring adequate medical staff and equipment at all venues. Provide player safety training.
   • Contingency Plans: Establish a clear process for injury management and crowd control during matches.
   • Response Strategies: Develop a rapid response team trained to handle emergencies.

2. Financial Risks:

   • Preventive Measures: Comprehensive marketing strategies to boost ticket sales and seek diversified sponsorships.
   • Contingency Plans: Set aside a contingency fund to cover unexpected expenses.
   • Response Strategies: Regular financial reviews to adjust budgets proactively.

3. Legal Risks:

   • Preventive Measures: Consult with legal experts to ensure compliance with all laws and regulations.
   • Contingency Plans: Create a crisis management team to address legal issues quickly.
   • Response Strategies: Train staff on legal compliance issues and how to respond to potential legal situations.

4. Operational Risks:

   • Preventive Measures: Develop a detailed logistical plan, including transportation routes and accommodation arrangements.
   • Contingency Plans: Create backup staffing plans and emergency service contracts.
   • Response Strategies: Use technology to track and coordinate operations in real-time.

5. Reputational Risks:

   • Preventive Measures: Develop a robust communication plan to engage fans and media positively.
   • Contingency Plans: Prepare a public relations crisis response strategy.
   • Response Strategies: Have a dedicated team for monitoring and managing media coverage.

Emergency Procedures: Emergency protocols must be established at all venues, including:

• Communication Plans: Designate spokespersons for consistent messaging to the public and media.
• Roles/Responsibilities: Train staff on emergency evacuation procedures, medical response, and crowd management.
• Regular Drills: Conduct emergency drills leading up to the event.

Monitoring and Review: The risk management plan will be monitored through:

• Regular Meetings: Conduct weekly reviews leading up to the event to assess risk statuses.
• Feedback Mechanisms: Implement channels for team members to report potential risks.
• Post-Event Review: Analyze the effectiveness of risk management strategies after the event to revise future plans.

Conclusion:

Effective risk management is essential for the success of the Rugby World Cup 2023. By identifying potential risks, assessing their likelihood and impact, and implementing appropriate mitigation strategies, organizers can proactively address issues before they escalate. Ensuring safety, financial stability, legal compliance, and operational efficiency will foster a positive experience for players, fans, and all stakeholders alike, contributing to the overall success of the tournament.