The following assignment is based on unit 2 of your module. You are requested to

Question

work in groups of 6-8 members. In this assignment, you are required to select a
sporting code and develop a comprehensive risk management plan for a specific event
within that sport. The aim is to identify potential risks associated with the event and
propose strategies to mitigate or manage these risks effectively.
Introduction:
• Provide a brief overview of the sport and discuss a specific event within the
chosen sporting code. This could be a major competition, tournament, match,
or any significant event.
Body: Risk management plan
• Risk Identification: List and describe potential risks associated with the event.
Consider various types of risks such as safety, financial, legal, operational, and
reputational.
• Risk Assessment: Evaluate the likelihood and impact of each identified risk.
Use a risk matrix or similar tool to prioritize risks.
• Risk Mitigation Strategies: Propose strategies and measures to mitigate or
manage each risk. This might include preventive measures, contingency plans,
and response strategies.
• Emergency Procedures: Outline emergency procedures and protocols,
including communication plans and roles/responsibilities during emergencies.
• Direct duplication of the insights of a source text with the intention of presenting it as own
work.
Academic writing misconduct implies:
• Cribbing, collusion and fabrication or falsification of data; deliberate dishonesty;
• purchasing assignments, dissertations and/or theses on the Internet and presenting such
documents as own work;
• presenting and submitting the same work for more than one course or in consecutive years
Statement of Academic Honesty:
1. This assessment is entirely my own work and has not been submitted in any other course.
2. I have refrained from intentionally or negligently deceiving the facilitator/lecturer by
preventing this work from being copied by other students;
3. To the best of my ability, I have acknowledged the source of direct quotes and diagrams
from the work of others as well as the source of the ideas of others.
3
• Monitoring and Review: Describe how the risk management plan will be
monitored and reviewed throughout the event.
Conclusion:
Summarize key points and highlight the importance of effective risk management for
the event’s success and the chosen sport event is rugby

Answer 1

Risk Management Plan for a Rugby Event: Rugby World Cup

Introduction

Rugby is a dynamic and physically demanding contact sport that has gained immense popularity worldwide. Played in two primary formats—Rugby Union and Rugby League—the sport is characterized by its high levels of teamwork, strategy, and athleticism. The Rugby World Cup, held every four years, is one of the sport's most prestigious events, showcasing the top national teams in a fiercely competitive environment. The next Rugby World Cup is scheduled to take place in France, bringing together teams from around the globe to compete for the championship.

This risk management plan focuses on the 2023 Rugby World Cup. Given the scale of the event, numerous potential risks must be identified and assessed to ensure the safety of players, spectators, and staff while maintaining the operational integrity and reputation of the event.

Body: Risk Management Plan

Risk Identification

1. Safety Risks

   • Player injuries (e.g., concussions, fractures) due to the physical nature of the sport.
   • Spectator safety: potential crowd-related incidents, such as stampedes or fights.
   • Weather-related issues: storms, extreme heat, or cold that may affect outdoor matches.

2. Financial Risks

   • Budget overruns due to unexpected expenses (e.g., venue changes, emergency services).
   • Lost ticket sales and sponsorship income due to cancellation or postponement of matches.

3. Legal Risks

   • Liability issues arising from injuries to players or spectators.
   • Non-compliance with local regulations and legal requirements.

4. Operational Risks

   • Talent availability: player unavailability due to injury or other reasons.
   • Logistical issues: delays in transport, equipment failures, or poor venue conditions.

5. Reputational Risks

   • Negative media coverage resulting from incidents during the event.
   • Public perception problems stemming from poor management or safety issues.

Risk Assessment

A risk matrix can be employed to prioritize the identified risks based on their likelihood and impact. Risks can be classified as follows:

| Risk | Likelihood | Impact | Priority | |---------------------------|------------------|--------------------|-------------| | Player injuries | High | High | 1 | | Spectator safety | Medium | High | 2 | | Weather-related issues | Medium | Medium | 3 | | Budget overruns | Medium | High | 4 | | Liability issues | Low | High | 5 | | Talent availability | Medium | Medium | 6 | | Logistical issues | Medium | Medium | 7 | | Negative media coverage | Low | Medium | 8 |

Risk Mitigation Strategies

1. Player Injuries: Implement strict adherence to health protocols, hiring qualified medical staff to provide immediate care, and conducting thorough pre-match medical screenings.

2. Spectator Safety: Collaborate with local law enforcement to devise crowd control strategies, ensuring adequate staffing and clearly defined spectator entry and exit points.

3. Weather-related Issues: Have contingency plans for matches affected by severe weather, such as clear communication channels regarding delays or cancellations and adequate on-site shelter for spectators.

4. Budget Overruns: Develop a detailed budget with a contingency reserve while regularly monitoring expenditures to prevent financial shortfalls.

5. Liability Issues: Secure comprehensive insurance coverage and ensure compliance with all local regulations to mitigate legal risks.

6. Talent Availability: Monitor player health status closely throughout the tournament, and establish a robust squad depth to cover for any absentees.

7. Logistical Issues: Conduct thorough logistical planning well ahead of time, ensuring reliable transportation and maintenance plans for all equipment.

8. Negative Media Coverage: Develop a proactive communication strategy to address any emerging issues promptly and manage public perceptions.

Emergency Procedures

In the event of an emergency, a clearly defined communication plan will be essential. Designated safety officers will oversee emergency response operations. Key protocols will include:

• Immediate communication with local emergency services for incidents involving serious injuries or public safety concerns.
• Establishing designated assembly points for spectators and staff in case of evacuation.
• Training all staff on emergency procedures and roles during incidents, ensuring that everyone understands their responsibilities.

Monitoring and Review

The risk management plan will be monitored continuously leading up to and throughout the event. Regular meetings will be scheduled to review risk status and update mitigation strategies based on any unfolding situations. A specific team will be responsible for collecting feedback from stakeholders, analyzing data from past events, and making necessary adjustments to improve risk management practices for future tournaments.

Conclusion

Effective risk management is crucial to ensuring the success of the Rugby World Cup. By identifying potential risks and implementing comprehensive strategies for assessment, mitigation, monitoring, and emergency response, organizers can enhance the safety and enjoyment of all participants and attendees. A proactive approach to risk management not only safeguards players and spectators but also protects the reputation of the sport and contributes to the overall success of this prestigious event.