Subject: Departmental Training Seminar - Arrangements Completed
Dear [Department Name],
I am pleased to inform you that all the necessary arrangements for the upcoming departmental training seminar, featuring Dr. Melanie Dobler as the speaker, have been successfully completed. The event is scheduled for June 15, 2009.
In order to ensure a productive and comfortable environment for the seminar, I have reserved the Jackson room at the Magnolia Hotel located in Dallas, TX. This room has been selected as it can accommodate up to 50 people, providing ample space for all attendees. Additionally, the Jackson room comes equipped with audio/visual equipment, including a computer and screen for PowerPoint presentations.
To facilitate a smooth and efficient running of the seminar, I have also requisitioned necessary items such as chairs, tables, and photocopies of the training materials. Rest assured, these supplies will be readily available for use during the event.
In terms of catering, I have coordinated with the Magnolia Hotel, ensuring that a sumptuous and casual lunch will be provided for all attendees. The hotel has also made arrangements for two breaks, allowing participants an opportunity to refresh and network with their colleagues.
To ensure Dr. Melanie Dobler's seamless participation in the seminar, travel accommodations have been made. She will be flying with American Airlines and will be staying at the Magnolia Hotel as well, ensuring convenience and proximity to the event venue.
I have attempted to cover all the necessary arrangements for the departmental training seminar. However, if there are any further requirements or adjustments that you would like to discuss, please do not hesitate to let me know. I am more than happy to address any specific requests.
Thank you for your cooperation and trust in me to plan this important training seminar. I look forward to a successful and productive event that will bring valuable knowledge and enhancement to our department.
Sincerely,
[Your Name]
[Your Position]