First, I would explain the purpose of the instructions I am giving. I would clearly state that the goal is to provide guidance on how to compose a thank you letter, ensuring that it is appropriately tailored to the recipient and effectively conveys gratitude.
Next, I would guide the audience on how to choose between informal and formal language. I would emphasize that the decision depends on the relationship with the recipient—if it’s a close friend or family member, informal language is suitable, while for a colleague, employer, or someone less familiar, formal language should be used.
Then, I would discuss what to include in the body of the letter. I would suggest starting with a sincere expression of thanks, explaining what they are being thanked for, and sharing how their actions or gifts made a positive impact.
After that, I would explain how to address the letter. For informal letters, using the recipient's first name is appropriate, but for formal letters, I would recommend using titles and last names, along with the correct salutation, such as "Dear Mr./Ms. [Last Name]."
Finally, I would summarize the key points, ensuring that the audience feels equipped to write a thoughtful and appropriate thank you letter.