Certainly! When giving oral instructions for composing a thank you letter, here’s how I would structure it:
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Explain the purpose of the instructions you are giving.
Start by clarifying that the purpose of the instructions is to help the listener write a thoughtful and genuine thank you letter, which is an important way to express gratitude and strengthen relationships. -
Explain how to address the letter.
Next, discuss how to address the letter. You should start with a proper salutation, such as "Dear [Recipient's Name]," ensuring to use their title if appropriate (like Mr., Mrs., Dr., etc.). If you’re unsure of their title or prefer a more casual approach, you can address them by their first name, depending on your relationship. -
Explain how to choose between informal and formal language.
After addressing the letter, move on to choosing the appropriate tone. If the recipient is a close friend or family member, informal language is suitable – think casual phrases and a warm tone. However, if you are writing to a colleague, employer, or someone you don't know well, opt for a more formal tone with courteous language and proper etiquette. -
Explain what to include in the body of the letter.
Finally, discuss the body of the letter, which should include:- A clear expression of gratitude (mention what you are thanking them for specifically).
- A personal touch (share how their action impacted you or a memorable moment).
- An offer to keep in touch or a mention of future interactions or plans, if relevant.
Encourage them to keep the letter concise, sincere, and heartfelt.
By following these steps, the listener will be able to create a well-structured and meaningful thank you letter.