you are asked to give oral instructions for composing a thank you letter. What would you do first?

Responses

Explain what to include in the body of the letter.
Explain what to include in the body of the letter.

Explain how to address the letter.
Explain how to address the letter.

Explain how to choose between informal and formal language.
Explain how to choose between informal and formal language.

Explain the purpose of the instructions you are giving.

1 answer

Certainly! When giving oral instructions for composing a thank you letter, here’s how I would structure it:

  1. Explain the purpose of the instructions you are giving.
    Start by clarifying that the purpose of the instructions is to help the listener write a thoughtful and genuine thank you letter, which is an important way to express gratitude and strengthen relationships.

  2. Explain how to address the letter.
    Next, discuss how to address the letter. You should start with a proper salutation, such as "Dear [Recipient's Name]," ensuring to use their title if appropriate (like Mr., Mrs., Dr., etc.). If you’re unsure of their title or prefer a more casual approach, you can address them by their first name, depending on your relationship.

  3. Explain how to choose between informal and formal language.
    After addressing the letter, move on to choosing the appropriate tone. If the recipient is a close friend or family member, informal language is suitable – think casual phrases and a warm tone. However, if you are writing to a colleague, employer, or someone you don't know well, opt for a more formal tone with courteous language and proper etiquette.

  4. Explain what to include in the body of the letter.
    Finally, discuss the body of the letter, which should include:

    • A clear expression of gratitude (mention what you are thanking them for specifically).
    • A personal touch (share how their action impacted you or a memorable moment).
    • An offer to keep in touch or a mention of future interactions or plans, if relevant.
      Encourage them to keep the letter concise, sincere, and heartfelt.

By following these steps, the listener will be able to create a well-structured and meaningful thank you letter.