Businesses may decide to use a system other than email to distribute files among employees for several reasons. Here’s a breakdown of the options you've provided:
a. Email is a highly insecure way to share files. - This is true; email can be susceptible to interception and unauthorized access, making it less secure for sensitive or confidential information.
b. Email providers often place size restrictions on files. - This is also correct; many email services have limits on attachment sizes (commonly around 25 MB), making it difficult to share large files.
c. Sharing files through email is very expensive. - While there may be costs associated with email services, generally, sending emails is not considered expensive. This option may not be the most compelling reason.
d. Using email to send files opens a company up to legal liability and lawsuits. - While there are potential legal concerns, this option is more situational and may not be a primary factor for all businesses.
In summary, the most compelling reasons for a business to avoid using email for file distribution are a and b. Email security concerns and attachment size limitations are significant factors that can lead businesses to explore other file-sharing technologies and solutions.
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