Why might a business decide to use a system other than email to distribute files among employees?

Question

(1 point)
Responses

Email is a highly insecure way to share files.

Email is a highly insecure way to share files.

Email providers often place size restrictions on files.

Email providers often place size restrictions on files.

Sharing files through email is very expensive.

Sharing files through email is very expensive.

Using email to send files opens a company up to legal liability and lawsuits.

Using email to send files opens a company up to legal liability and lawsuits.

Answer 1

There are several reasons a business might decide to use a system other than email to distribute files among employees. The most relevant points include:

1. Email providers often place size restrictions on files. Many email services impose limits on the maximum size of attachments, which can hinder the sharing of larger files that are often necessary in professional settings.

2. Email is a highly insecure way to share files. Email is vulnerable to interception and other security issues, making it less suitable for sharing sensitive or confidential information.

While the other options might be concerns in specific contexts, they are less commonly cited as primary reasons for choosing alternative file-sharing systems. For example, using email is not generally viewed as "very expensive" or a major legal liability compared to using secure file-sharing solutions specifically designed for compliance and security.