What is the role of each of the following people in a meeting? Please be specific in your answer and give at least TWO duties each. (2 x 3 = 6 marks)

Question

Person Duties or purpose in a meeting
Chairperson

Minute Taker

Attendees

Answer 1

Certainly! Here are the specific roles and duties of each of the mentioned participants in a meeting:

Chairperson

1. Facilitates the Meeting: The chairperson leads the meeting by setting the agenda, guiding discussions, and ensuring that all topics are covered in a timely manner. They help to keep the meeting focused and on track.

2. Encourages Participation: The chairperson encourages contributions from all attendees, ensuring that everyone has the opportunity to express their views and that diverse perspectives are considered. They may manage speaker turn-taking and promote a respectful environment for discussion.

Minute Taker

1. Records Meeting Minutes: The minute taker is responsible for accurately capturing the key points discussed during the meeting, including decisions made, action items assigned, and significant discussions. This documentation serves as an official record of the meeting.

2. Distributes Minutes: After the meeting, the minute taker prepares the final version of the minutes and distributes them to all attendees and relevant stakeholders. This ensures that everyone is informed of what transpired and what follow-up actions are necessary.

Attendees

1. Contribute to Discussions: Attendees participate by sharing their insights, opinions, and expertise related to the meeting agenda. Their active engagement is crucial for informed decision-making and problem-solving.

2. Implement Action Items: After the meeting, attendees are responsible for following through on any tasks or action items assigned to them during the discussion. This involves executing agreed-upon actions and potentially reporting back on progress in future meetings.