What guideline should you use when attaching a document to an email?

Question

make sure the attachment is large enough to send
use shorthand in the title so the title is short
use a descriptive title for the document
use document software that others might not have

Answer 1

The best guideline to follow when attaching a document to an email is to use a descriptive title for the document. This helps the recipient understand the content of the attachment at a glance and makes it easier for them to locate the file later. Additionally, here are a few more good practices to consider:

• Ensure the attachment size is manageable to avoid delivery issues (usually under 25MB for most email services).
• Use widely accessible document formats (like PDF or DOCX) to ensure the recipient can easily open the file.
• Avoid using shorthand in the title, as this can lead to confusion.

Following these practices will enhance communication and ensure that the attachment is effectively received and understood.