The trip scheduled for Mexico during spring break has been cancelled due to the bankruptcy of the bus company. You must tell 25 of your classmates that the trip has been cancelled and that they have lost their $100 deposit. How will you convey the information and still uphold their goodwill toward you? And what readability formula will you use?

Question

I don't know why you would be responsible for notifying the rest of the students. Did you organize the trip? If you were not responsible for planning the trip, acknowledge the reasons why you had to deliver the news.

Assuming that you are "in the same boat" as the other students, you can state the message in terms of "we" rather than "you."

Acknowledge the feelings of loss and frustration that you all share.

If possible, give methods to avoid similar problems in the future and/or an acceptable alternative for this trip. Try presenting this as a "life lesson" that might benefit them in the future.

Since I am not familiar with reading formulas, I cannot help you there. However, this search might be helpful.

http://www.google.com/search?client=safari&rls=en&q=readability+formula&ie=UTF-8&oe=UTF-8

I hope this helps. Thanks for asking.