You can respond politely and clearly to address the misunderstanding. Here’s a template you can use:
Subject: Clarification on Expense Approval
Dear [Recipient's Name],
Thank you for your message regarding the recent expense submission.
I would like to clarify that the amount in question has indeed been pre-approved in the expenses sheet. I can provide the relevant documentation or reference the specific entries for your review if necessary.
If you need any further information or if there’s a specific reason for the discrepancy, please let me know. I appreciate your assistance in resolving this matter.
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]
Feel free to customize it as needed!