SAMPLE OF A FORMAL INVITATION LETTER

Question

XYZ College School,
P.O Box 2016,
Entebbe.
30th September, 2021.

Through: The Head teacher,
To the Patron Debate Club,
ABC High School,
P.O Box 3090,
Kiteezi, Kampala.

Dear Sir,
Re: Regional Debate Championship.
The debate club of XYZ College School is delighted to invite you to the Regional Debate Championship slated for 12th October, 2021 at the school premises from 9am to 5pm. The Chief guest will be Mr.John Chrysostom Muyingo, the minister of State for Education and sports.
We expect a turn up of about fifteen (15) schools from central Uganda. The event shall be spiced up with lots of entertainment so you should expect a fun filled interaction. Your school is requested to present one item. You are also requested to kindly come with packed lunch.
Enclosed is a one page outline of our programme for your attention. I will contact your office with in the next one week to follow up on this invitation. Once again, we look forward to your presence.
Your's faithfully,
Ssebyala alpha
SSEBYALA ALPHA
President, Debate club
QUESTION.
Assume you are the Patron of the debate club of ABC High school, write an official letter in reply to the invitation above.

Answer 1

ABC High School,
P.O Box 3090,
Kiteezi, Kampala.
7th October, 2021.

Through: The Patron Debate Club,
XYZ College School,
P.O Box 2016,
Entebbe.

Dear Mr. Ssebyala Alpha,

Re: Acceptance of Invitation to the Regional Debate Championship

I hope this letter finds you well. On behalf of the Debate Club at ABC High School, I would like to express our sincere gratitude for your invitation to the Regional Debate Championship scheduled for 12th October 2021 at your esteemed institution.

We are pleased to confirm our attendance at the event, and we are excited about the opportunity to participate alongside other schools from central Uganda. I assure you that our club will present an engaging item during the championship.

I appreciate the effort put into organizing this prestigious event, and we look forward to the entertainment and interactions it promises. Additionally, we will come prepared with our packed lunch as requested.

Thank you once again for the invitation. We eagerly anticipate a wonderful experience at the Regional Debate Championship and look forward to fostering collaboration between our schools.

Yours faithfully,

[Your Name]
[Your Title, e.g., Patron, Debate Club]
ABC High School