Read the statement of policy concerning Payroll Check Distribu

Question

the question that follows.
Why is written approval required for an employee to pick up an
paycheck?
PAYROLL CHECK DISTRIBUTION
Payday will be the last working day of each month.
Employees may secure their paychecks at the distribution location between
the hours of 8:00 a.m. and 4:30 p.m. on payday. They must present a
picture ID or two other forms of acceptable ID and sign the Check Receiving
List. No other person may sign for or receive another employee’s paycheck
without prior written approval. Prior written approval must include: a
statement giving approval to release the paycheck with the authorized
individual’s name, employee's signature, and the date signed. The
authorized individual will be required to present proper identification and
sign the Check Receiving List to secure the paycheck.
The Business Office will hold or mail an employee’s paycheck if requested. All
payroll checks not picked up will be returned to the main business office the
next working day and will be mailed to the home address of the employee.
Direct deposit notices will be distributed through the company mail system
at the distribution location requested.
Distribution Locations:
● Northside Downtown Location
● West Plant
● Location at Topside
● Technology Center at Gadsen

Answer 1

Written approval is required for an employee to pick up another employee's paycheck to ensure accountability and security. This policy helps to prevent unauthorized individuals from accessing someone else's paycheck, which could lead to fraud or theft. By requiring a formal approval process, including the employee's signature and identification for both the person picking up the check and the authorized individual, the organization establishes a clear record of who is permitted to receive the paycheck. This measure protects the interests of both the employee and the organization, ensuring that payroll disbursements are handled properly and securely.