Question 7.1 Please document a Code of Conduct for holding a Meeting. You need to identify at least 10 different areas that should go into the code. (10 marks)

Question

Code of Conduct for holding Meetings
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Answer 1

Code of Conduct for Holding Meetings

1. Punctuality: All participants are expected to arrive on time. Late arrivals disrupt the flow of the meeting and show a lack of respect for others’ time.

2. Preparation: Attendees should come prepared, having reviewed any relevant materials or documents beforehand. This ensures that discussions are productive and informed.

3. Respectful Communication: All participants should communicate in a respectful manner, allowing each person the opportunity to express their thoughts without interruption. Personal attacks or inflammatory language will not be tolerated.

4. Active Listening: Participants should practice active listening, which involves paying attention, acknowledging other viewpoints, and responding thoughtfully rather than formulating a response while the other is speaking.

5. Stay on Topic: Discussions should remain focused on the agenda items. If other issues arise, they should be noted for future meetings rather than veering away from the current agenda.

6. Participation: Everyone is encouraged to contribute their thoughts and ideas. However, all contributions should be relevant and constructive, aimed at the goals of the meeting.

7. Confidentiality: Sensitive information shared during the meeting should be treated with confidentiality. Participants should not disclose such information outside the meeting without proper permission.

8. Time Management: Respect the allocated time for each agenda item. The meeting facilitator should keep track of time and ensure that discussions proceed efficiently to avoid overrunning.

9. Constructive Feedback: When providing feedback, it should be constructive and aimed at problem-solving. Criticism should focus on ideas rather than individuals.

10. Follow-Up: Action items and decisions made during the meeting should be clearly documented, and responsibilities for follow-up tasks should be assigned to ensure accountability and progress.

This Code of Conduct aims to foster a positive and productive meeting environment, where everyone can contribute effectively and feel valued.