When creating a maintenance service proposal for an association, it's important to outline the specific services that a maintenance person (or maintenance team) would provide. Here’s a comprehensive list of maintenance services that you might consider including:
General Maintenance Services
- Routine Inspections: Regular checks of facilities to identify maintenance needs.
- Cleaning and Janitorial Services: Cleaning of common areas, restrooms, and outdoor spaces.
- Groundskeeping: Lawn care, landscaping, snow removal, and debris collection.
- Trash Collection: Regular removal of waste from common areas.
- Emergency Repairs: Addressing urgent issues (e.g., plumbing leaks, electrical failures).
Specific Maintenance Areas
- Plumbing: Fixing leaks, unclogging drains, and maintaining fixtures.
- Electrical Work: Replacing light bulbs, addressing power issues, and maintaining electrical systems.
- HVAC Maintenance: Regular checks and servicing of heating, ventilation, and air conditioning systems.
- Building Repairs: Fixing walls, floors, and roofs; repairing or replacing windows and doors.
- Pest Control: Implementing pest management strategies and resolving infestations when necessary.
Equipment and Systems Maintenance
- Elevator Maintenance: Ensuring elevators and lifts are functional and compliant with regulations.
- Fire Safety Checks: Regular testing and maintenance of fire alarms and extinguishers.
- Security Systems: Maintaining security cameras, access controls, and alarm systems.
- Pool Maintenance: Cleaning, chemical balancing, and routine checks of swimming pools.
Administrative Services
- Maintenance Requests Management: Setting up a system for residents to report issues and track the progress of repairs.
- Record Keeping: Maintaining logs of repairs, inspections, and service history.
- Vendor Coordination: Working with external contractors for specialized services beyond the in-house team’s capabilities.
Seasonal Services
- Winterization: Preparing buildings and systems for cold weather (e.g., HVAC checks, insulation).
- Summer Preparation: Ensuring air conditioning systems are ready and landscaping is maintained.
- Holiday Preparations: Setting up seasonal decorations and responsible for removal afterward.
Communication and Coordination
- Regular Updates: Providing status updates to the association board or management.
- Emergency Contact Information: Offering 24/7 availability or response for urgent issues.
Cost Considerations
- Budget Proposals: Providing estimated costs for routine maintenance vs. emergency repairs.
- Payment Structure: Outlining fees for services, including hourly rates versus flat fees for specific tasks.
Additional Considerations
- Sustainability Practices: Utilizing eco-friendly products and methods where possible.
- Compliance: Ensuring all work meets local building codes and safety regulations.
By detailing the services provided, you not only clarify the role of the maintenance man but also establish a clear expectation for the association and its members. Customizing the proposal based on the specific needs and preferences of the association will further enhance its effectiveness.