How to professionally appreciate and taking the initiative to help get a photographer for the upcoming event. However you fronting the cost of this is not needed as we have it cover. We would like to professionally ask that they present samples work of photos and videos in when we would decide to make a decision whether if services for his business is needed to the following:

Question

$275 which includes the 3 1hr days you need me for photos and video and then the two days I have to travel to drive Loganville. So gas for that day.
Piedmont park is easy so I won't tack on gas for that

Answer 1

Subject: Professional Appreciation and Request for Portfolio Submission

Dear [Photographer's Name],

I hope this message finds you well.

I want to take a moment to express my sincere appreciation for the initiative you've shown in helping us secure a photographer for our upcoming event. Your proactive approach is truly valued, and it speaks volumes about your commitment and passion for your work.

As we move forward in our selection process, we kindly ask if you could present samples of your photography and videography work for our review. This will assist us in making an informed decision regarding your services for the event.

Regarding the cost, we acknowledge and appreciate the proposed amount of $275 for the three 1-hour sessions, as well as the travel considerations. However, please rest assured that we have budgeted for those expenses, and there's no need for you to front any costs.

Thank you once again for your enthusiasm and support. We look forward to reviewing your portfolio and discussing the possibility of collaborating on this project.

Warm regards,

[Your Name]
[Your Position]
[Your Organization]
[Your Contact Information]