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How is a file attached to an email message in miscrosoft outlook

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Attaching a file to an email message in Microsoft Outlook is a straightforward process. Here are the steps for attaching a file in different versions of Outlook, both desktop and web:

For Outlook Desktop App:

  1. Open Outlook: Launch the Microsoft Outlook application on your computer.

  2. New Email: Click on "New Email" in the Home tab to start composing a new message.

  3. Attach File:

    • In the new email window, click on the "Attach File" icon (usually represented by a paperclip) in the toolbar. Alternatively, you can click on the "Insert" tab in the ribbon at the top, then select "Attach File."
    • A drop-down menu will appear showing recent files, or you can click on "Browse This PC" (or "Browse" if on older versions), which will allow you to navigate through your computer’s directories.

  4. Select File: Locate and select the file you want to attach, then click "Insert" or "Open."

  5. Send Email: After attaching your file and composing your message, click "Send" to send your email with the attachment.

For Outlook on the Web (Outlook.com or Office 365):

  1. Log In: Go to your Outlook web app and log in with your credentials.

  2. New Message: Click on "New message" or the "+" button to create a new email.

  3. Attach File:

    • In the compose window, locate the paperclip icon (for attachments) in the toolbar at the bottom of the window.
    • Click on the paperclip icon. You may also see options like "Browse this computer" or "Browse cloud locations" (if you want to choose a file from OneDrive or other cloud services).

  4. Select File: Navigate to the file you wish to attach and double-click it or select it and click "Open."

  5. Send Email: After you have finished composing your email and attaching files, click "Send."

Tips:

  • Ensure that the file size does not exceed any limitations set by your email server (commonly around 25 MB).
  • If you're attaching a large file, consider using cloud storage services like OneDrive or SharePoint, and share the link instead.
  • You can attach multiple files by repeating the attachment steps.

Following these instructions should help you successfully attach files to your email messages in Microsoft Outlook!