Question

Demonstrate how cells are formatted using formatting features of spreadsheets application

Answer 1

Formatting cells in a spreadsheet application like Microsoft Excel or Google Sheets can greatly enhance the readability and presentation of your data. Below are some common formatting features and how to use them:

### 1. **Font Formatting**
- **Bold, Italics, Underline**: Select the cell or range of cells, and then use the toolbar buttons (usually represented by “B”, “I”, and “U”) to apply bold, italics, or underline.
- **Font Style and Size**: Change the font type and size through dropdown menus in the toolbar.
- **Font Color**: Select the cell(s) and use the font color option (often represented by an "A" with a color underline) to choose a color.

### 2. **Cell Background Color**
- Use the fill color option (paint bucket icon) to change the background color of selected cells.

### 3. **Borders**
- Add borders by selecting the cell(s) and using the borders button (often represented by a square with lines) to choose the border style and thickness.

### 4. **Alignment**
- **Horizontal and Vertical Alignment**: Center, left, or right align text using alignment buttons (e.g., horizontal alignment options as left, center, right; vertical alignment options like top, middle, bottom).
- **Text Orientation**: Change the text orientation (rotate text) using the text rotation option (usually found under the alignment menu).
- **Wrap Text**: Enable text wrapping so that contents fit within a cell and extend to multiple lines, ensuring all data is visible.

### 5. **Number Formatting**
- Format numbers as currency, percentages, or decimals by selecting the range and choosing the appropriate format from the number format options.
- You can also set decimal places for numbers using the increase/decrease decimal options.

### 6. **Conditional Formatting**
- Use conditional formatting to apply specific formatting based on the cell value. For example, highlight cells that are greater than a certain number or color-code different ranges of values.
- Set rules through the menu (Format > Conditional formatting in Google Sheets).

### 7. **Data Formatting**
- **Date Formats**: Change date formats (e.g., MM/DD/YYYY, DD-MM-YYYY) by selecting the cells and choosing the date format from the number formatting options.
- **Custom Formats**: Create a custom format for numbers, text, and dates where you can specify how you want the data to appear.

### 8. **Merging Cells**
- Merge two or more selected cells into one larger cell. This can be found in the toolbar under a merge cell option.

### 9. **Cell Size/Row Height**
- Manually adjust the width of columns or height of rows by dragging the borders. You can also set specific sizes using context menus (right-click on the row/column header).

### Example Scenario
Let's say you have a data table with sales figures, and you want to format it for better clarity:

1. **Select all headers** (usually the first row) and apply bold formatting, change the font size to 14, and background color to light blue.
2. **Select the figures** and change the format to currency style, adjusting to two decimal places.
3. Highlight the column with total sales that exceed a certain amount using conditional formatting.
4. Adjust the column width to ensure all text is visible, and center align the headers for a clean look.

### Conclusion
By using these formatting features effectively, you can improve the presentation and readability of your spreadsheets, making it easier to interpret and analyze data.