[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
Tanzania Bureau of Standards
[Office Address]
[City, Zip Code]
Subject: Request for Penalty Waiver for Non-Compliance with Pre-Shipment Verification
Dear [Recipient's Name or Title],
I hope this letter finds you well. I am writing to formally request a waiver of the penalties imposed on our shipment [insert shipment reference number or details] due to our failure to conduct the required Pre-Shipment Verification of Conformity (PVOC) at the country of origin, which is China.
We understand the importance of adhering to the standards set forth by the Tanzania Bureau of Standards (TBS) to ensure that imported goods meet the necessary safety and quality standards. Unfortunately, due to [briefly explain the reason for non-compliance, such as unforeseen circumstances, miscommunication, logistics issues, etc.], we were unable to complete the pre-shipment verification process before our shipment departed from China.
As soon as we realized the oversight, we took immediate steps to rectify the situation by [mention any corrective actions taken, such as seeking post-shipment verification, improving internal processes, or any other measures]. We are fully committed to ensuring compliance with the TBS regulations and have implemented measures to prevent such occurrences in the future.
Given the circumstances and our commitment to compliance, we kindly request your consideration of waiving the penalties associated with this oversight. We value our relationship with the TBS and are dedicated to adhering to all regulatory requirements going forward.
Thank you for considering our request. We appreciate your understanding and look forward to your positive response.
Warm regards,
[Your Signature (if sending a hard copy)]
[Your Printed Name]
[Your Position]
[Your Company Name]
[Your Company Address]
Make sure to customize the letter with your specific details and the correct address of the Tanzania Bureau of Standards. Additionally, you may want to follow up with a phone call or email to ensure your request is processed in a timely manner.