Question

Budget is $3150 plus add 6% tax Create an reasonable invoice quote for the following:
Chicken (2 pieces per person)
Salmon (1piece per person)
Yellow Rice per person
Homemade Macaroni and Cheese per person cost
Broccoli per person cost
Green Beans per person cost
Honey Butter Rolls per person cost
Yeast Rolls per person cost
Sweet Tea
Lemonade

We are preparing to host 100 people.
Include only delivery fee
The company want to rent your (4) rectangular chafing warmers and (2) round chafing warmers sets. Include sterno fuels and cleaning and pick up fee only

Answer 1

CATERING QUOTE / PROFORMA INVOICE
For: 100 guests
Budget: $3,150.00 (plus 6% tax)
Quote valid for 14 days

Event/Client: ______________________
Event Date: ______________________
Delivery / Service Address: ______________________

ITEMIZED COSTS (for 100 people)
Food (per person x 100)
- Chicken (2 pieces per person) — $8.00 each x 100 = $800.00
- Salmon (1 piece per person) — $9.00 each x 100 = $900.00
- Yellow Rice — $1.65 each x 100 = $165.00
- Homemade Macaroni & Cheese — $3.15 each x 100 = $315.00
- Broccoli — $1.25 each x 100 = $125.00
- Green Beans — $1.25 each x 100 = $125.00
- Honey Butter Rolls — $0.75 each x 100 = $75.00
- Yeast Rolls — $0.50 each x 100 = $50.00
- Sweet Tea — $0.75 each x 100 = $75.00
- Lemonade — $0.75 each x 100 = $75.00

Food subtotal = $2,705.00

Equipment rental & related fees (requested)
- Rectangular chafing warmers (rental) — 4 units @ $20.00 = $80.00
- Round chafing warmers (rental) — 2 units @ $25.00 = $50.00
- Sterno fuels (supply) — pack/consumables = $24.00
- Cleaning & pickup fee (chafers & gear) = $141.00

Equipment & fees subtotal = $295.00

Delivery fee (included per request)
- Delivery (drop-off / pick-up logistics) = $150.00

Extras subtotal (equipment + delivery) = $445.00

ORDER SUBTOTAL (food + extras) = $3,150.00

Sales tax (6%) = $189.00

TOTAL DUE = $3,339.00

Notes / Terms
- This quote includes food for 100 guests, rental of 4 rectangular and 2 round chafing warmers, sterno fuels for chafers, cleaning & pickup of rental equipment, and delivery fee. No staffing (servers) or on-site setup beyond delivery/pickup is included.
- Final guest count required 7 days prior to event. Final invoice will be adjusted if guest count changes.
- Deposit and payment terms: (please specify your preferred terms; e.g., 50% deposit to secure date, balance due 7 days prior — we can provide an invoice).
- Any additional requests (linens, staffing, extra chafers, disposables, heated holding) will be quoted separately.

If you’d like different per-item portions, upgraded salmon/chicken portion sizes, or want staffing/setup included, I can revise the quote.