Question

Budget is $3150 plus add 6% tax Create an reasonable invoice quote for the following:
Chicken (2 pieces per person)
Salmon (1piece per person)
Yellow Rice per person
Homemade Macaroni and Cheese per person
Broccoli per person
Green Beans per person
Honey Butter Rolls per person
Yeast Rolls per person
Sweet Tea
Lemonade

We are preparing to host 100 people.
Include only delivery fee
The company want to rent your (4) rectangular chafing warmers and (2) round chafing warmers sets. Include sterno fuels and cleaning and pick up fee only

Answer 1

Below is a ready-to-send invoice/quote formatted for your event of 100 guests. I kept the pre-tax subtotal at your budget of $3,150 and added 6% tax at the end.

Invoice / Quote
Client: [Client Name]
Event: Catering for 100 guests
Event Date: [TBD]
Prepared by: [Your Company Name]
Quote valid for 14 days

Itemized Quote (prices in USD)
1) Buffet Menu (per person) — $28.00 x 100 = $2,800.00
Includes:
- Chicken (2 pieces per person) — total 200 pieces
- Salmon (1 piece per person) — total 100 pieces
- Yellow rice (individual servings for 100)
- Homemade macaroni & cheese (servings for 100)
- Broccoli (servings for 100)
- Green beans (servings for 100)
- Honey butter roll (1 per person) — total 100
- Yeast roll (1 per person) — total 100
- Sweet tea (served iced)
- Lemonade (served iced)

2) Chafing equipment rental
- Rectangular chafing warmer set (4) @ $35.00 each = $140.00
- Round chafing warmer set (2) @ $35.00 each = $70.00
Chafing rental total = $210.00

3) Sterno fuels & fuel cups (flat charge) = $30.00

4) Cleaning & pickup fee (equipment cleaning and return pickup) = $60.00

5) Delivery fee (to event location) = $50.00

Subtotal (pre-tax) = $3,150.00
Sales tax (6%) = $189.00
Total due = $3,339.00

Notes / Terms
- Menu pricing is based on 100 guests. If headcount changes, final billing will be adjusted accordingly.
- This quote includes delivery, chafing rental, sterno fuel, cleaning and pickup only. Staffing/servers, setup beyond delivery, china/flatware, or other service items are not included and can be added at an additional cost.
- Final guest count and any menu changes must be confirmed at least 7 days prior to the event.
- A deposit of [insert company policy] may be required to reserve the date.

If you’d like, I can:
- Break the $28.00 per-person price into a more detailed food-cost line-by-line,
- Provide alternate rental rates or add server/staff pricing,
- Adjust the quote if you want different roll quantities (for example, 1 roll total instead of 2), or
- Add pickup/setup times and mileage specifics for delivery.