Question

Budget is $3150 plus add 6% tax Create an reasonable invoice quote for the following:
Chicken (2 pieces per person)
Salmon (1piece per person)
Yellow Rice per person
Homemade Macaroni and Cheese per person
Broccoli per person
Green Beans per person
Honey Butter Rolls per person
Yeast Rolls per person
Sweet Tea
Lemonade

We are preparing to host 80-100 people.
Include only delivery fee
The company want to rent your (4) rectangular chafing warmers and (2) round chafing warmers sets. Include sterno fuels and cleaning and pick up fee

Answer 1

Below is a reasonable, ready-to-send invoice/quote that fits your stated pre-tax budget of $3,150 (plus 6% tax). I used a mid-range guest count of 90 (you said 80–100); I also show the per-person price and final totals. If you prefer the quote adjusted to 80 or 100 guests, I can update it.

Invoice / Quote
Client: [Client Name]
Event date: [Date]
Event location: [Address]
Prepared by: [Your Company Name] — [Contact info]
Quote valid for: 14 days

Event details and servings (based on 90 guests)
- Chicken: 2 pieces per person → 180 pieces
- Salmon: 1 piece per person → 90 pieces
- Yellow rice: 90 servings
- Homemade macaroni & cheese: 90 servings
- Broccoli: 90 servings
- Green beans: 90 servings
- Honey butter rolls: 90 rolls
- Yeast rolls: 90 rolls
- Sweet tea: sufficient for 90 guests (approx. X gallons; can confirm)
- Lemonade: sufficient for 90 guests (approx. X gallons; can confirm)

Pricing (pre-tax)
1) Catering (all menu items above) — 90 guests @ $28.00 per person = $2,520.00
- Includes full prepared buffet portions for the items listed; disposable serving pans and utensils included.

2) Equipment rental
- Rectangular chafing warmer sets (4) @ $40.00 each = $160.00
- Round chafing warmer sets (2) @ $45.00 each = $90.00

3) Sterno / fuel
- Sterno cans (estimated) 36 cans @ $2.50 each = $90.00

4) Cleaning & pick-up fee (chafers & equipment) = $125.00

5) Delivery fee (includes drop-off of food & equipment; no staffing or buffet-attendant included) = $165.00

Line-item subtotal (pre-tax) = $3,150.00

Sales tax (6%) = $189.00

Total due = $3,339.00

Notes and terms
- This quote includes only delivery (no on-site attendants or servers). If you would like staff for setup, replenishment, or service, there will be an additional fee.
- Equipment rental includes chafers, lids, water pans; sterno fuel is provided as listed. Cleaning & pickup fee covers return pickup and cleaning of equipment.
- Final guest count is required 7 days prior to event and invoice will be adjusted if guest count changes. Pricing above is for 90 guests. If you confirm 80 or 100 guests and want a revised quote, I will adjust per-person totals.
- To confirm the date: 50% deposit required at booking; remaining balance due on/ before delivery. (If you prefer different payment terms, we can discuss.)
- Any menu substitutions or significant changes after confirmation may result in price adjustments.

If you want, I can:
- Recalculate this quote for 80 or 100 guests,
- Break out quantities of beverage gallons and recommended portioning,
- Provide an option that removes the salmon (or substitutes) to lower cost,
- Or prepare a printable PDF invoice with your company logo and payment links.

Would you like me to finalize this for a specific guest count (80, 90, or 100) or make any adjustments?