Question

$$2900 plus add 6% tax Create an reasonable invoice quote for the following:
Chicken (2 pieces per person)
Salmon (1piece per person)
Yellow Rice per person
Homemade Macaroni and Cheese per person
Broccoli per person
Green Beans per person
Honey Butter Rolls per person
Yeast Rolls per person
Sweet Tea
Lemonade

We are preparing to host 80-100 people.
Include only delivery fee
The company want to rent your (4) rectangular chafing warmers and (2) round chafing warmers sets. Include sterno fuels and cleaning and pick up fee

Answer 1

Here is a clear, reasonable invoice-style quote based on your request. Assumes catering for 80–100 guests with the menu you listed, a flat catering fee of $2,900, 6% tax, and only a delivery fee in addition to rental/cleaning/pick-up/sterno charges.

Estimate / Quote
Client: [Client Name]
Event date: [Date]
Location: [Delivery Address]
Prepared by: [Catering Company Name] — [Contact info]

Menu (included in catering fee)
- Chicken (2 pieces per person)
- Salmon (1 piece per person)
- Yellow rice (per person)
- Homemade mac & cheese (per person)
- Broccoli (per person)
- Green beans (per person)
- Honey butter rolls (per person)
- Yeast rolls (per person)
- Sweet tea
- Lemonade

Itemized charges
- Catering (menu above, serves 80–100): $2,900.00
- Rectangular chafing warmers (4 units) @ $35.00 each: $140.00
- Round chafing warmers (2 units) @ $40.00 each: $80.00
- Sterno fuels (estimated 3 cans per chafer, 18 cans @ $3.00 each): $54.00
- Cleaning & pick-up fee (chafers & equipment): $75.00
- Delivery fee (drop-off / setup / direct delivery): $125.00

Subtotal: $3,374.00
Sales tax (6%): $202.44

Total Estimated Due: $3,576.44

Per-person guidance (for planning)
- If 80 guests: $3,576.44 / 80 = $44.71 per person (approx.)
- If 100 guests: $3,576.44 / 100 = $35.76 per person (approx.)

Notes and terms
- This is an estimate valid for 14 days and subject to change if final guest count, menu items, or service requirements change.
- Standard terms: 50% deposit to secure date, remaining balance due 7 days before event (or upon delivery, if agreed).
- This quote includes only the delivery fee and the rental/cleaning/pick-up/sterno items shown. No gratuity or additional service/staffing fees are included. If you require on-site attendants/servers, setup beyond basic placement, or extra equipment, an additional fee will apply.
- Please confirm final guest count (80–100) at least 7 days prior to the event so we can finalize quantities and staffing.

If you’d like, I can:
- Adjust prices (higher-quality chafers, different sterno allowance, or different delivery fee) or
- Produce a version with separate quotes for 80 vs 100 guests, or
- Add service staff pricing if you want servers/buffet attendants.

Would you like me to make any changes or prepare a printable PDF invoice?