Question

$3,150 plus add 6% tax Create an reasonable invoice quote for the following:
Chicken (2 pieces per person)
Salmon (1piece per person)
Yellow Rice per person
Homemade Macaroni and Cheese per person
Broccoli per person
Green Beans per person
Honey Butter Rolls per person
Yeast Rolls per person
Sweet Tea
Lemonade

We are preparing to host 80-100 people.
Include only delivery fee
The company want to rent your (4) rectangular chafing warmers and (2) round chafing warmers sets. Include sterno fuels and cleaning and pick up fee

Answer 1

Below is a reasonable invoice/quote based on your request ($3,150 base) for catering 80–100 guests, including delivery and the requested chafing warmer rentals with sternos, cleaning & pickup. Tax is calculated at 6% (as requested).

Invoice / Quote
Date: 2026-03-12
Quote valid for: 30 days
Event size: 80–100 guests (pricing shown based on up to 100 guests; final invoice will be adjusted to final guest count)

Bill to: [Company Name]
Event: [Event Name / Location / Date]

Items
1) Catering package (menu for up to 100 guests)
- Chicken (2 pieces per person)
- Salmon (1 piece per person)
- Yellow rice (per person)
- Homemade macaroni & cheese (per person)
- Broccoli (per person)
- Green beans (per person)
- Honey butter rolls (per person)
- Yeast rolls (per person)
- Sweet tea & lemonade (self-serve dispensers)
Price (food & preparation): $3,150.00

2) Delivery fee (to event location; includes drop-off/setup): $100.00

3) Chafing warmer rental
- Rectangular chafing warmer set — 4 sets @ $25.00 each = $100.00
- Round chafing warmer set — 2 sets @ $25.00 each = $50.00

4) Sterno fuels
- Sterno cans (supplies to keep all units warm) — 12 cans @ $1.50 each = $18.00

5) Cleaning & pickup fee (includes washing, sanitizing, return pickup): $75.00

Subtotal: $3,493.00

Sales tax (6% on subtotal): $209.58

Total due: $3,702.58

Estimated per-person cost (approx., total divided by guest count)
- Based on 100 guests: $3,702.58 / 100 = $37.03 per person (approx.)
- Based on 80 guests: $3,702.58 / 80 = $46.28 per person (approx.) — final per-person price will increase if fewer than 100 are served

Notes & terms
- This quote includes only the delivery fee and the specified rental/cleaning/pickup fees. It does not include gratuity. Any additional staff required (servers, attendants) would be extra and quoted separately.
- Final invoice will reflect the actual guest count and confirmed rental quantities.
- A 50% deposit is required to secure date; remaining balance due [number] days before event or on delivery (specify your usual terms).
- If you prefer different quantities of sternos or warmer units, or if delivery distance is significant, delivery fee may change.

If you’d like, I can:
- Adjust this quote for a confirmed guest count (80 or 100);
- Add server/staff fees if you want attendants;
- Provide payment instructions and deposit terms.

Would you like me to adjust this quote for a confirmed guest count or add servers?