Question

$3,150 plus add 6% tax Create an reasonable invoice quote for the following:
Chicken (2 pieces per person)
Salmon (1piece per person
Yellow Rice
Homemade Macaroni and Cheese
Broccoli
Green Beans
Honey Butter Rolls
Yeast Rolls
Sweet Tea
Lemonade

We are preparing to host 80-100 people.
Include only delivery fee
The company want to rent your (4) rectangular chafing warmers and (2) round chafing warmers sets. Include sterno fuels and cleaning and pick up fee

Answer 1

Below is a reasonable, itemized invoice quote based on your information ($3,150 food charge; event for 80–100 people). Tax is 6%. Prices and terms are suggested and can be adjusted.

Invoice quote
Invoice #: 2026-001
Date: 2026-03-12
Client: [Client Name / Company]
Event: Catering for 80–100 guests
Service: Delivery + food + chafing equipment rental

Itemized charges
1) Catering (menu: Chicken 2 pcs/person, Salmon 1 pc/person, Yellow Rice, Homemade Mac & Cheese, Broccoli, Green Beans, Honey Butter Rolls, Yeast Rolls, Sweet Tea, Lemonade)
- Qty: 1
- Unit price: $3,150.00
- Amount: $3,150.00

2) Chafing warmer rental — Rectangular set
- Qty: 4
- Unit price: $25.00
- Amount: $100.00

3) Chafing warmer rental — Round set
- Qty: 2
- Unit price: $30.00
- Amount: $60.00

4) Sterno fuel (for chafers; estimated 2 cans per chafing)
- Qty: 12 cans
- Unit price: $2.50
- Amount: $30.00

5) Cleaning & pickup fee (equipment cleaning, return pickup)
- Amount: $100.00

6) Delivery fee (drop-off / local delivery)
- Amount: $75.00

Subtotal: $3,515.00
Sales tax (6%): $210.90
Total due: $3,725.90

Per-person estimates (for planning)
- Food-only cost (based on $3,150 food charge):
- For 80 guests: $3,150 ÷ 80 = $39.38 per person
- For 100 guests: $3,150 ÷ 100 = $31.50 per person
- Total cost including rentals, fees & tax:
- For 80 guests: $3,725.90 ÷ 80 = $46.57 per person
- For 100 guests: $3,725.90 ÷ 100 = $37.26 per person

Notes
- Quote valid for 14 days from date above.
- Prices shown are estimates; final pricing may be adjusted by guest count, menu changes, delivery distance or special requirements.
- Tax applied to full subtotal at 6%.
- Delivery fee shown assumes local delivery within [X] miles; long-distance delivery may incur additional mileage charge.
- If you want staffing (servers) or setup service, that can be added upon request.

If you’d like, I can:
- Adjust rental or delivery prices,
- Add staffing/setup fees,
- Produce a printable PDF invoice with your company logo and client details.