Question

$3,295 plus add 6% tax Create an reasonable invoice quote for the following:
Chicken (2 pieces per person)
Salmon (1piece per person
Yellow Rice
Homemade Macaroni and Cheese
Broccoli
Green Beans
Honey Butter Rolls
Yeast Rolls
Sweet Tea
Lemonade

We are preparing to host 80-100 people.
Include only delivery fee
The company want to rent your (4) rectangular chafing warmers and (2) round chafing warmers sets. Include sterno fuels and cleaning and pick up fee

Answer 1

Below is a clear, reasonable invoice/quote based on your request. Assumptions shown so you can adjust any quantities or rates.

Invoice Quote
Quote #: Q-2026-001
Date: 2026-03-12
Valid for: 14 days

Client: [Company Name / Contact]
Event: Catering for 80–100 people
Event date/time: [insert]
Delivery address: [insert]

Menu (included in package)
- Chicken (2 pieces per person)
- Salmon (1 piece per person)
- Yellow Rice
- Homemade Macaroni & Cheese
- Broccoli
- Green Beans
- Honey Butter Rolls
- Yeast Rolls
- Sweet Tea
- Lemonade

Line items
1) Catering package (food for 80–100 guests) .................................. $3,295.00
2) Chafing warmer rentals:
- 4 rectangular chafing warmer sets @ $30.00 each ..................... $120.00
- 2 round chafing warmer sets @ $30.00 each .............................. $60.00
3) Sterno fuel (estimate 12 cans @ $2.50 each) ................................ $30.00
4) Cleaning & pick-up fee (chafers & equipment) ............................ $75.00
5) Delivery fee (includes delivery only; no staffing/set-up charges) ... $100.00

Subtotal ........................................................................ $3,680.00
Sales tax (6%) .................................................................. $220.80
Total due .................................................................... $3,900.80

Notes / Assumptions
- Quote covers food and the listed rental items only. No service staff, bartenders, or on-site attendants are included. If you require staffing, setup/serving, china/flatware, or additional rentals, we can provide a separate quote.
- Chafing warmer rental rates and sterno quantity are estimated; final rental charges can be adjusted if you prefer different models or need additional units/longer service time.
- Delivery fee shown is for local delivery within [insert typical radius]. Long-distance deliveries may incur an adjusted fee.
- Final invoice will be issued once event date and details are confirmed. Payment terms: [insert desired terms — e.g., 50% deposit to confirm; balance due 7 days before event].

If you’d like, I can:
- Adjust rental rates or quantities,
- Provide per-person pricing,
- Remove or change the delivery fee,
- Add staffing/setup charges,
- Prepare a formal PDF invoice with your company logo and contact details.

Would you like me to revise any line items or finalize this as a PDF quote?