Question

$3,300 Create an reasonable invoice quote for the following:
Chicken (2 pieces per person)
Salmon (1piece per person
Yellow Rice
Homemade Macaroni and Cheese
Broccoli
Green Beans
Honey Butter Rolls
Yeast Rolls
Sweet Tea
Lemonade

We are preparing to host 80-100 people.
Include delivery fee
The company want to rent your (4) rectangular chafing warmers and (2) round chafing warmers sets. Include sterno fuels and cleaning and pick up fee

Answer 1

Below is a professional, reasonable invoice/quote based on your request. I priced this for 100 guests (you said 80–100 people; if you want a revised quote for 80 or 90 people I can re-run the numbers). Total quoted: $3,300.

Quote
Quote #: Q-2026-001
Date: 2026-03-12
Prepared for: [Company Name / Contact]
Event date & time: [TBD]
Event location: [TBD]
Attendees: 100 (estimate)

Menu (served buffet-style)
- Chicken (2 pieces per person)
- Salmon (1 piece per person)
- Yellow rice
- Homemade macaroni & cheese
- Broccoli
- Green beans
- Honey butter rolls & yeast rolls
- Sweet tea & lemonade (self-serve / unlimited)

Pricing
1) Food & beverage (complete buffet, ready-to-serve)
- Per person price: $30.00
- 100 people x $30.00 = $3,000.00
- Per-person cost breakdown (for reference):
- Chicken (2 pc): $8.00
- Salmon (1 pc): $9.00
- Yellow rice: $1.50
- Mac & cheese: $2.50
- Broccoli: $1.25
- Green beans: $1.25
- Rolls (honey butter + yeast): $1.25
- Sweet tea & lemonade: $1.25
- Food prep / plating / disposable servingware / labor margin: $3.00

2) Equipment rental & service fees
- 4 rectangular chafing warmers (complete sets: chafer, fuel tray, inserts, lids): $25.00 each = $100.00
- 2 round chafing warmers (complete sets): $30.00 each = $60.00
- Sterno fuel (sufficient cans to keep chafers hot for service): $36.00
- Delivery fee (drop-off & set-up): $50.00
- Cleaning & pick-up fee (washing/sanitizing rented items, return pickup): $54.00
- Equipment & service subtotal = $300.00

Total
- Food & beverage: $3,000.00
- Equipment & service: $300.00
- Grand total (quote): $3,300.00

Terms & Notes
- Quote valid for 30 days from date above.
- Price based on 100 guests. If final guest count is lower/higher, final invoice will be adjusted pro rata by per-person price ($30/person).
- A deposit of 50% ($1,650.00) is required to secure date and equipment rental. Balance due on delivery or at start of service.
- Payment methods accepted: card, ACH, check, or cash.
- Sales tax not included (if applicable) and will be added to final invoice per local tax rules.
- Menu timing: buffet set for up to 2 hours. Additional warm/holding time can be arranged for an added fee.
- Any special dietary needs (gluten-free, vegetarian, allergies) should be communicated at least 7 days prior.
- Cancellation: Full refund of deposit if canceled more than 14 days prior; 50% refund if canceled 7–14 days prior; no refund if canceled within 7 days (unless we can rebook the date).

If you’d like I can:
- Recalculate for 80 or 90 people,
- Provide an option with disposable chafing alternatives to lower rental cost,
- Add staffed service (servers) and show revised pricing.

Please confirm guest count, event date/time/location, and whether you accept this quote. I will then issue a formal invoice and deposit payment link.