Question
Demonstrate your understanding on how to Insert comments in EXCEL and Add or change the name used in comments.
Answers
GPT-4o mini
In Microsoft Excel, comments (also known as notes) are useful for providing additional information about a cell without cluttering the spreadsheet. Here's a step-by-step guide on how to insert comments and change the name used in comments:
### Inserting Comments in Excel
1. **Select the Cell:**
Click on the cell where you want to insert a comment.
2. **Insert Comment:**
- **For Excel 2016 and later:**
- Right-click on the selected cell and choose **"New Note"** (in some versions, it may be called "Insert Comment").
- **For Excel 2010 and earlier:**
- Right-click on the selected cell and select **"Insert Comment."**
3. **Type Your Comment:**
A text box will appear. Type your comment inside this box.
4. **Close the Comment Box:**
Click anywhere outside the comment box to close it. A small indicator (usually a red triangle) will appear in the corner of the cell, signaling that a comment is present.
### Changing the Name Used in Comments
By default, Excel uses your username (set in your Excel options) as the name associated with your comments. Here's how to change that name:
1. **Open Excel Options:**
- Click on **File** in the top left corner.
- Choose **Options** at the bottom of the left sidebar.
2. **Change Your User Name:**
- In the Excel Options window, go to the **General** category on the left.
- Find the **"Personalize your copy of Microsoft Office"** section.
- Change the name in the **"User name"** field to whatever you want. This will be the name displayed in any comments you create.
3. **Save Your Changes:**
Click **OK** to save your changes and close the Options window.
### Adjusting Comment Appearance
If you want to change the appearance of your comments:
1. **Select the Comment:**
Hover over the cell with the comment, and the comment will appear. Click on it to select.
2. **Format the Comment:**
Right-click the comment box and select **"Format Comment"** (or **"Format Shape"** in later versions) to change font size, color, or other properties.
### Additional Tips
- **Viewing Comments:** You can hover over the cell to see the comment, or you can view all comments at once by going to the **Review** tab and choosing **"Show All Comments."**
- **Editing Comments:** To edit an existing comment, right-click on the cell with the comment and select **"Edit Comment"** (or just click on the comment itself if you are in the Show All Comments view).
By following these steps, you can effectively insert comments in Excel and customize the display name associated with them.
### Inserting Comments in Excel
1. **Select the Cell:**
Click on the cell where you want to insert a comment.
2. **Insert Comment:**
- **For Excel 2016 and later:**
- Right-click on the selected cell and choose **"New Note"** (in some versions, it may be called "Insert Comment").
- **For Excel 2010 and earlier:**
- Right-click on the selected cell and select **"Insert Comment."**
3. **Type Your Comment:**
A text box will appear. Type your comment inside this box.
4. **Close the Comment Box:**
Click anywhere outside the comment box to close it. A small indicator (usually a red triangle) will appear in the corner of the cell, signaling that a comment is present.
### Changing the Name Used in Comments
By default, Excel uses your username (set in your Excel options) as the name associated with your comments. Here's how to change that name:
1. **Open Excel Options:**
- Click on **File** in the top left corner.
- Choose **Options** at the bottom of the left sidebar.
2. **Change Your User Name:**
- In the Excel Options window, go to the **General** category on the left.
- Find the **"Personalize your copy of Microsoft Office"** section.
- Change the name in the **"User name"** field to whatever you want. This will be the name displayed in any comments you create.
3. **Save Your Changes:**
Click **OK** to save your changes and close the Options window.
### Adjusting Comment Appearance
If you want to change the appearance of your comments:
1. **Select the Comment:**
Hover over the cell with the comment, and the comment will appear. Click on it to select.
2. **Format the Comment:**
Right-click the comment box and select **"Format Comment"** (or **"Format Shape"** in later versions) to change font size, color, or other properties.
### Additional Tips
- **Viewing Comments:** You can hover over the cell to see the comment, or you can view all comments at once by going to the **Review** tab and choosing **"Show All Comments."**
- **Editing Comments:** To edit an existing comment, right-click on the cell with the comment and select **"Edit Comment"** (or just click on the comment itself if you are in the Show All Comments view).
By following these steps, you can effectively insert comments in Excel and customize the display name associated with them.