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Question

For this assignment you will create a detailed orientation process and submit your agenda HERE. This is a two-part assignment with an Orientation Schedule/Process and a PowerPoint Presentation. MLA formatting is not required unless you use outside sources but should include a heading.
For some ideas, see SHRM.

You may want to separate it by Day 1, Day 2, Day 3, … then on each day include what will take place. Some industries take care of orientation in one day and other industries take weeks. Be sure to include the following as well:

Who will conduct the orientation and why this person is qualified to conduct the orientation? (Names are not important but give an idea of the background of this person).
What type of documents that will be required such as background checks, drug/alcohol screenings, testing and how it will be administered?

Also, know your industry and read the chapters in your text pertaining to this section of the project.

Presentation:

Using the information you submitted for Sections 1 and 2, design an orientation in PowerPoint specific to the entry-level position you selected. Must include 6-10 slides. Design the orientation with the new employee in mind. The presentation should include audio.

Answer 1

Employee Orientation Process and Schedule

Orientation Overview

The orientation process for new employees is crucial for fostering a welcoming environment, setting expectations, and ensuring compliance with company policies. Our organization values the integration of new team members while also providing them with the necessary tools and resources to succeed in their roles.

Industry: Technology
Position: Entry-Level Software Developer
Orientation Duration: 5 Days

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Orientation Schedule/Process

Day 1: Introduction and Overview

• Location: Main Conference Room

• Conducted by: HR Manager (qualified with a degree in Human Resources Management and over 5 years of experience in employee onboarding).

• Agenda:

  • Welcome message and introductions.
  • Overview of the company’s mission, vision, and core values.
  • Introduction to team structure and organizational chart.
  • Overview of the software development department and key projects.
  • Essential policies (attendance, dress code, communication channels).

• Documents Required:

  • Signed offer letter.
  • Background check consent form.
  • Drug/alcohol screening form (to be submitted by Day 3).

Day 2: Administrative Onboarding

• Location: HR Office

• Conducted by: HR Representative (background in organizational behavior and expertise in compliance training).

• Agenda:

  • Completion of payroll and benefits documentation.
  • Overview of employee benefits (healthcare, retirement plans).
  • Review of company policies on harassment and discrimination.
  • Introduction to work tools (email, company portal, project management software).

• Documents Required:

  • Tax forms (W-4).
  • Identification documents for I-9 verification.

Day 3: Technical Setup and Training

• Location: IT Department

• Conducted by: IT Specialist (qualified with a degree in Information Technology and certifications in various programming languages and software tools).

• Agenda:

  • Setup of workstations, access to necessary software tools.
  • Introduction to coding standards, version control systems (Git).
  • Overview of development lifecycle and methodologies (Agile/Scrum).

• Documents Required:

  • Confirmation of completed drug/alcohol screening.

Day 4: Role-Specific Training

• Location: Software Development Lab

• Conducted by: Senior Software Developer (experienced team lead with 10 years in software development and mentoring new developers).

• Agenda:

  • In-depth training on company-specific software and development tools.
  • Review of ongoing projects and team expectations.
  • Pair programming session with a mentor.

• Documents Required:

  • Technical skills assessment (conducted via a brief coding challenge).

Day 5: Integration and Feedback

• Location: Main Conference Room
• Conducted by: HR Manager and Department Manager.
• Agenda:
  • Discussion on company culture, communication, and teamwork.
  • Q&A session with management.
  • Presentation of a project checklist and expectations for the probationary period.
  • End-of-orientation feedback session.

PowerPoint Presentation Structure

Slide 1: Title Slide

• Title: New Employee Orientation
• Subtitle: Welcome to [Company Name]

Slide 2: Company Overview

• Mission, Vision, Values

Slide 3: Introduction to the Team

• Organizational structure and key personnel

Slide 4: Day 1 Agenda

• Summary of topics covered on Day 1

Slide 5: Administrative Onboarding

• Key documents and benefits overview

Slide 6: Technical Setup

• Overview of IT setup and coding standards

Slide 7: Role-Specific Training

• Introduction to projects and mentoring

Slide 8: Integration and Feedback

• Company culture and communication expectations

Slide 9: Required Documentation

• List of necessary forms for check-in

Slide 10: Q&A and Closing

• Encourage questions and feedback

Audio Recording

For each slide, an audio narration will accompany the text, providing a clearer explanation of each topic presented. This may involve a warm welcome on the first slide and engaging commentary throughout the presentation to foster a personable and approachable learning atmosphere.

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This comprehensive orientation plan aims not only to equip new employees with essential knowledge and skills but also to instill confidence and integration into the company culture.