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POST REGISTRATION / LICENSING VISIT PROCEDURES

Inspection on the company called Urbanature Distilling co was conducted as follows:
 On 13 May 2025, we visited the above-mentioned company at Cnr Lenchen South and South Street,
Erf 1930, Zwartkops Shop 3A to conduct inspection on the application of the taxpayer regarding
new registration of type 35 warehouse (VMP).
 On arrival, we were welcomed by Mr. Mathys Vosloo.
 The client told us that he applied for VMP and VMS, however Pretoria Office was also coming to
conduct inspection for VMS.
 He walked us through the manufacturing warehouse where manufacturing will take place and where
they will pay excise duties during the manufacturing process, and to packaging and labelling.
 He then took us to where the raw material will be received and stored.
 Gin will be their signature product, for local and export sales. Hoping to start manufacturing whisky
later if the gin is successful.
 Urbanature Distilling co started 2023 and wants to start manufacturing gin.
 They buy their alcohol form Alco NCP.
 250 litres (one drum) of alcohol will yield 650 bottles (750 ml) per month.
 Their labelling is done by Minit print, Hatfield.
 The two warehouses are marked with a yellow line on the floor.
 VMP pertains to the manufacturing process, while VMS is designated for bottling, labeling, and
packaging.
 The company has two employees: one full-time and one part-time.
 The building has one roller door, and they use it for entrance and exit, and it have access for
Customs lock.
 Building wall is bricks, ceiling is iron.
 The entire building, brewery included, has a monitored alarm system.
 Fire extinguishers are in place which will be serviced by May 2026.
The list of tanks:
 They have 2 x 500L stainless steel holding tanks.
 1 x 100L mobile holding tank
Client registered Tax types are:
o 9578318207
o 4860316506
o C25555469

DETAILED FINDINGS
The following actions occurred:
1. Registration / licensing visit performed, and no irregularity noted.
2. The building meets the requirement and is ready to manufacture.

CONCLUDING REMARKS, CLOSURE ACTION AND SIGN OFF
CLOSURE ACTION
1. Recommendation as per the inspection done and the client meet the requirements of Customs and
Excise warehouse in terms of the Act, therefore registration of VMP warehouse will be recommended in
concluding remarks.
CONCLUDING REMARKS
1. Based on the process followed above the registration is recommended for approval.

Please review the above inspection report

1 answer

The inspection report you provided for Urbanature Distilling Co. appears to be comprehensive and well-structured. Below are detailed comments and suggestions to enhance clarity and professionalism:

Inspection Report Review

General Structure

  • The report is logically organized, starting from the background of the inspection and progressing through findings and conclusions.
  • Each section is clearly labeled, facilitating easy navigation.

Specific Comments

  1. Date and Location:

    • The inspection date is clearly stated. You may want to confirm that the date format is consistent with any legal or organizational standards (e.g., using the format "13 May 2025" consistently).

  2. Introduction and Arrival:

    • It’s clear who welcomed the inspectors. Including Mr. Vosloo's title (if applicable) could lend more formality and context to the initial interaction.

  3. Client's Communication:

    • Consider elaborating on whether Mr. Vosloo mentioned why the VMS inspection was being conducted separately. This could provide context regarding the regulatory process.

  4. Walkthrough Summary:

    • The description of the facilities is well-rounded. Adding diagrams or visual aids to the report could enhance understanding of the layout and processes.
    • Include a description of safety measures related to the alcohol storage area, as this is critical for regulatory compliance.

  5. Product Range:

    • The aspiration to expand product offerings (to include whisky) adds depth to the report. Consider mentioning any additional permits or inspections that may be necessary for future products.

  6. Amount of Alcohol:

    • The specifics on production yields (250 litres yielding 650 bottles) are helpful for understanding operational capacity. Perhaps further include how this aligns with expected production goals.

  7. Employee Details:

    • The employee count is noted, but consider providing insight into training or qualifications relevant to their roles, especially concerning operations requiring compliance with customs and excise regulations.

  8. Warehouse Specifications:

    • The details regarding the physical structure (roller door, bricks, iron ceiling) are precise. It could be useful to include square footage of the facility for context.

  9. Safety Measures:

    • Highlighting that the fire extinguishers will be serviced indicates a proactive approach to safety. You might want to mention any emergency protocols or training the workforce will undergo.

  10. List of Tanks:

    • Listing storage capabilities (2 x 500L tanks and 1 x 100L mobile tank) is informative. Adding how these align with manufacturing practices can provide clarity.

  11. Tax Registrations:

    • You’ve listed the registration numbers, which is excellent for record-keeping. Be careful to not disclose sensitive data in your reports without consent or need.

Findings and Conclusions

  • The findings section succinctly states that no irregularities were observed, which is a positive note for the client.
  • The closure actions are specific and actionable. It might be useful to outline the timeline for registration approval if feasible.

Summary

The report is well-prepared and meets the purpose of documenting the inspection findings comprehensively. Small adjustments for detail and organization can improve clarity, enhance the overall professional tone, and ensure compliance with documentation standards. Consider establishing a follow-up process or timeline to assist Urbanature Distilling Co. in their registration journey.