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Every year come December, the Mother City centre becomes a hub of excitement, which funnily enough isn't due to Christmas being around the corner. Instead, what causes enthusiastic Capetonians to take to the streets is a race that receives over 20 000 entrants who arrive dressed in costumes.

The Twilight Team Run has nothing to do with sparkly vampires or werewolves (unless you choose to dress up as one, that is). It is a fun run that is unusual in the sense that no winners are declared, no timekeepers keep score, and there are no medals or certificates awarded to those who complete it. Instead, the focus of the run is placed squarely on the fantastical costumes donned by the fun run entrants, and the money that is raised by the event for charities.
This charity event has even become a popular year-end function for various companies. This year's theme is 'uniting the city for charity' and proceeds from the event will be invested in education. So, encourage your colleagues to join you in having some fun while making a difference. Win your share of R50 000 towards a charity of your choice.
The Twilight Team Run will take place on Friday, 2 December 2016. The race will start in Darling Street and end at Adderley Street. It starts at 17:00 sharp and the entry fee is R70 per person. There will be an after party with live performances from Chris Brown and Mi Casa which starts at 20:30 promptly.
The head organiser of the Community Chest Twilight Team Run is Mr Khaya Maseko. Three months before the event is planned to take place, he asks a member of the organising committee, Mr Thobela Khumalo, to write a report about the progress of the Twilight Team Run event. The Progress Report is due on 9 September 2016 in memorandum format.
The following is noteworthy:
Mr Khumalo instructed Candice Brown to confirm the live performances of Chris Brown and Mi Casa for the after party which starts at 20:30. Wanda Sanda is responsible for making sure that all tickets are delivered to Sportsmans Warehouse by 20 November 2016 for collection by clients. Andisiwe Pute has already confirmed the prizes for the dress-up competition. A weekend away to Langebaan has been donated by Club Mykonos. Avara Wellness Centre has also donated four spa vouchers. The marketing department is busy with compiling the official poster that will be displayed strategically on billboards, online and popular streets and landmarks. They are scheduled to brainstorm next week Wednesday at
13:00 in the boardroom. A final draft of the progress report is scheduled to be ready next week Friday, 9 september 2016

question:-BACKGROUND
(5)
PURPOSE (5)

TASKS COMPLETED
(6)
TASKS CURRENTLY BEING ATTENDED TO
(9)
TASK STILL TO BE COMPLETED (3)

CONCLUSION
(4)

1 answer

MEMORANDUM

TO: Mr. Khaya Maseko
FROM: Mr. Thobela Khumalo
DATE: 9 September 2016
SUBJECT: Progress Report on the Twilight Team Run Event

BACKGROUND
The Twilight Team Run is a fun charity event held annually in December, aimed at promoting community spirit and raising funds for educational initiatives. This year’s event features a unique theme, "uniting the city for charity," encouraging festive participation from local residents and companies alike. The run emphasizes creativity and fun through costumes rather than competition.

PURPOSE
The purpose of this report is to provide an overview of the current progress regarding the organization of the Twilight Team Run, scheduled for 2 December 2016. This report outlines completed tasks, ongoing efforts, and outstanding responsibilities to ensure that the event runs smoothly and effectively raises funds for our chosen charities.

TASKS COMPLETED

  1. Confirmation of live performances by Chris Brown and Mi Casa for the after party at 20:30.
  2. Collection and confirmation of prizes for the dress-up competition:
    • A weekend stay at Club Mykonos, Langebaan.
    • Four spa vouchers from Avara Wellness Centre.
  3. Finalization of the event's entry fee: R70 per person.
  4. Coordination of the starting and ending points of the race: starting at Darling Street and ending at Adderley Street.
  5. Establishment of the date and time for the race: 2 December 2016 at 17:00.
  6. Initial promotional discussions with the marketing department to increase awareness and participation in the event.

TASKS CURRENTLY BEING ATTENDED TO

  1. Distribution logistics for event tickets; Wanda Sanda is ensuring all tickets will be delivered to Sportsmans Warehouse by 20 November 2016.
  2. The marketing department is actively creating and finalizing the official promotional poster, scheduled to be displayed in high-traffic areas. They will brainstorm strategies to optimize outreach next week.
  3. Engaging with potential sponsors and partners to secure additional funding and support for the event.
  4. Organizing volunteers to assist with the event-day operations, including setup and logistics.
  5. Coordinating with local authorities for necessary permits and safety measures during the event.
  6. Ensuring the integration of a process for collecting and distributing funds raised to the selected charities.

TASKS STILL TO BE COMPLETED

  1. Final review and approval of the promotional poster for dissemination.
  2. Completion of the volunteer training sessions to ensure preparedness for event-day tasks.
  3. Finalization and distribution of pre-event communication to participants and stakeholders.

CONCLUSION
The organization of the Twilight Team Run is progressing well, with several key tasks already completed and others currently in motion. We are making significant strides towards our goal of creating a memorable and impactful event that unites our community for a charitable cause. Continued collaboration and timely completion of outstanding tasks will be crucial as we approach the event date.

End of Memorandum