Question

Directions:
Read through the given workplace scenarios. Consider aspects of information technology and the professional use of web-based applications.
Explain the need for the technology utilized in the scenario in at least six sentences. Consider the following questions as you analyze the scenario and form a response:
Could the task be completed without technology, and if so, would it be more or less efficient
Could the task even be possible without the use of technology
What additional benefits does the web-based application provide the user
you may utilize internet resources to research this or your personal experience to support your response
What disadvantages should users be aware of when using the web-based application
are there associated costs, copyright issues or data safety concerns
Once completed, submit your Activity.
Question 1
Scenarios
1. A graphic design company utilizes Trello® to track project progress and assign tasks to team members. Ten team members work on six to eight projects simultaneously at any given time. Projects vary in deliverables, timeline and production budget.
0 / 10000 Word Limit
Question 2
2. A local college utilizes Canvas® to facilitate classes which occur both in person and online. The application provides discussion platforms, a class materials library, classwork submission, chat and grade book features. There are over ten thousand students and 300 staff who use it daily.
0 / 10000 Word Limit
Question 3
3. A nonprofit organization uses Google® Drive® and accompanying features such as Google® Docs® and Sheets® for day-to-day operations. The five employees work remotely in different parts of the country and only meet at annual conferences and charity fundraisers the nonprofit organizes.
0 / 10000 Word Limit
Question 4
4. A wedding photographer uses Dropbox® to share the final edited photos from the big day with her clients so they can download them onto their personal devices. She organizes them into folders, such as “Ceremony,” “Reception,” “Speeches” and “Family Photos,” each with over 300 images in it.
0 / 10000 Word Limit
Question 5
5. A statewide professional organization for teachers offers webinars hosted through Zoom®. The webinars are recorded and posted on the organization’s website for teachers who cannot attend the webinar or want to rewatch it later.

Answer 1

### Question 1: Graphic Design Company Using Trello

The graphic design company's use of Trello® is essential for efficiently managing multiple projects and team members. Without technology, managing the workflow for six to eight concurrent projects would be not only cumbersome but nearly impossible. While it may be feasible to use physical tools like post-it notes or a whiteboard to track tasks, the efficiency would significantly diminish due to time lost in coordinating between team members and updating information. Trello's visual interface allows for easy task assignments, status updates, and priority adjustments, facilitating real-time communication and project tracking.

Additionally, Trello offers valuable features such as collaboration tools, integration with other software, and notifications that keep team members informed and engaged. These features promote transparency within the team, as everyone can see the status of each task, which helps in timely decision-making. However, users should be cautious of potential disadvantages, including subscription costs for advanced features, dependency on internet connectivity, and the need to frequently update and manage information to avoid data loss or errors. Concerns such as data security and copyright issues related to design files shared through the platform should also be considered to protect the company’s intellectual property.

### Question 2: Local College Utilizing Canvas

The college's choice to implement Canvas® for its academic environment is pivotal for facilitating successful teaching and learning experiences for both in-person and online classes. Technology provides an organized structure that enables seamless communication and interaction among over ten thousand students and 300 staff members, which would be impractical without it. Alternative methods, such as email or traditional paper-based systems, would complicate class management, lead to significant delays in information dissemination, and potentially create barriers for remote learners.

Canvas offers numerous benefits, including easily accessible class materials, streamlined assignment submissions, and a centralized platform for grading and feedback. The discussion forums not only foster engagement among students but also promote a collaborative learning environment, which is key to modern education. Users should be aware of potential drawbacks, such as the learning curve associated with technology use and the risk of data breaches that could compromise student information. Moreover, while many features are available at no cost, licensing fees for institutions could pose a financial burden, necessitating careful management of resources.

### Question 3: Nonprofit Organization Using Google Drive

The adoption of Google® Drive and its associated applications (Docs and Sheets) by the nonprofit organization is crucial for enabling effective collaboration among remote employees. Given the geographic distribution of the team, the task of coordinating projects would be unmanageable without technological tools that facilitate real-time communication and document sharing. Even if tasks could be performed independently via email or physical documentation, these methods would lead to inefficiencies, data silos, and increased chances for miscommunication.

Google Drive enhances operational efficiency by allowing employees to simultaneously edit documents and spreadsheets, which fosters a collaborative effort while maintaining version control. The ease of file sharing and accessibility boosts productivity, as team members can work on documents and access them from anywhere, negating barriers posed by physical location. However, there are some disadvantages to consider, including potential data security issues, especially with sensitive information pertaining to the nonprofit’s activities. Costs associated with additional storage or premium features could also arise, as well as the challenge of ensuring all team members are adequately trained to use the applications effectively.

### Question 4: Wedding Photographer Using Dropbox

The wedding photographer’s use of Dropbox® exemplifies how technology enhances client delivery and satisfaction in the photography business. Sharing large files, such as high-resolution images, would be extremely challenging with traditional methods—files could exceed email size limits, and physical mediums like USB drives are often impractical. Dropbox provides a cloud-based solution that allows her to create organized folders for easy access and downloading, ensuring clients receive their photos in a structured, user-friendly manner.

Additionally, Dropbox’s backup and syncing features provide peace of mind, safeguarding precious memories against potential data loss incidents. The ability to share links also simplifies the process of sending files to clients, who can access them without needing specialized software. However, users must remain vigilant regarding cloud storage's associated costs, particularly as storage requirements increase, and they should be aware of copyright considerations when sharing their work. Data privacy concerns also exist, as personal information may be accessed if proper security settings are not maintained.

### Question 5: Professional Organization Offering Webinars via Zoom

The use of Zoom® for webinars by the statewide professional organization for teachers is vital for fostering continuous learning and professional development within the educational community. In-person gatherings would be limited by geography and could exclude many educators from valuable training opportunities. Zoom allows for a broad reach, enabling participation from teachers across the state, regardless of their location, thus promoting inclusivity.

Moreover, the ability to record sessions and post them online benefits those unable to attend live, providing them with access to educational resources at their convenience. This flexibility is an invaluable asset in an educational environment, allowing instructors to learn at their own pace and revisit complex topics. However, attendees should be aware that using such platforms can lead to data security concerns, with personal information potentially being compromised if guidelines are not followed. Additionally, users may face challenges related to technical difficulties or connectivity issues, which could impact participation or the overall learning experience, highlighting the need for reliable internet access.