[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
The Director General
Tanzania Bureau of Standards (TBS)
P.O. Box 9524
Dar es Salaam
Tanzania
Subject: Request for Penalty Waiver for Non-Commercial Goods
Dear Director General,
I hope this letter finds you well. I am writing to formally request a waiver for the penalties imposed on our recently imported goods, which have been flagged due to failure to conduct a pre-shipment verification of conformity at the country of origin, China.
We acknowledge the importance of adherence to the standards set by the Tanzania Bureau of Standards, and we respect the regulatory framework that ensures the safety and quality of goods entering the country. However, we would like to clarify that the goods in question are not intended for commercial use. Instead, they are solely for installation and repair purposes for our ongoing projects in Tanzania.
Due to unforeseen circumstances, we were unable to complete the pre-shipment verification process as required. As a result, the shipment arrived without the necessary certifications. We take full responsibility for this oversight and sincerely apologize for any inconvenience it may have caused.
In light of the non-commercial nature of these goods and our commitment to comply with TBS regulations in the future, we kindly request that you consider waiving the penalties associated with this shipment. We assure you that we have implemented measures to prevent a recurrence of this issue, including closer coordination with our suppliers to ensure compliance with the required regulations for future shipments.
We appreciate your understanding and consideration of our request. Thank you for your time, and we look forward to your positive response. Should you require any further documentation or information, please do not hesitate to contact me at your earliest convenience.
Yours sincerely,
[Your Name]
[Your Job Title]
[Your Company Name]
[Company Registration Number, if applicable]
[Company Address]
[City, State, Zip Code]