Subject: Reason for Not Attending Goroka
Dear Dr. Selvi,
I hope this message finds you well. I am writing to inform you that I will not be able to attend the upcoming meeting in Goroka. Ms. Hungito from the Biology Division will be coming to Lae to collect my application personally. She has kindly offered to meet with you to obtain your reference on my behalf.
After our discussion, I believe this arrangement will ensure that my application is submitted promptly to the Student Administration. Thank you for your understanding and support in this matter.
Best regards,
[Your Name]
[Your Contact Information]