Etermine internal resourcing capabilities and external resourcing requirements

Question

Scenario
After your consultation with Sales manager and in-house trainer, you have identified the following resource requirements to organise school visits.

Resource 1 – Human resource: Internal staff to provide training to schools
Resource 2 – Physical resource: Transport to schools – new vehicle required
Resource 3 – Physical resource: Wristband gifts for students

You should now document the internal and external resourcing requirements in relation to the resources identified in the consultation in the part B above.

Task
You need to:
1. Determine the internal capabilities of the business in relation to the resourcing requirements

2. Outline external resourcing requirements.
In identifying the external resourcing requirements, you should outline any supplier or purchasing considerations, budget or anything else relevant to obtaining quotations.

Answer 1

1. Internal capabilities of the business in relation to the resourcing requirements:

Resource 1 - Human resource: Internal staff to provide training to schools

- Assess the current staff members who have experience and expertise in providing training.
- Determine if there are sufficient staff members available to allocate to school visits and if they have the capacity to take on additional responsibilities.
- Identify any training needs or gaps in knowledge that need to be addressed for the staff members involved in school visits.
- Consider the availability of staff members during school hours or if there is a need for rescheduling or rearranging work responsibilities.

2. External resourcing requirements:

Resource 2 - Physical resource: Transport to schools - new vehicle required

- Research and evaluate different vehicle options that meet the specific needs of transporting staff members to schools.
- Consider factors such as the number of staff members and equipment to be transported, fuel efficiency, reliability, and the availability of maintenance and repair services.
- Analyze the budget available for purchasing a new vehicle and determine if it aligns with the desired specifications.
- Obtain quotations from different suppliers or dealerships to compare prices, features, and financing options.

Resource 3 - Physical resource: Wristband gifts for students

- Identify suppliers or manufacturers who specialize in producing wristband gifts.
- Determine the quantity of wristbands required for each school visit and estimate the total number needed for the planned visits.
- Take into account factors such as customization options, quality, and pricing when selecting a supplier.
- Request quotations from different suppliers, comparing prices, delivery times, and any additional costs such as customization or shipping fees.
- Consider any budget constraints and align the purchasing decisions with the available funds.