2. Position Title: Office Assistant
3. Location: Ngororero Field Office (Landscape)
4. Reporting Line: The Office Assistant will report directly to the Landscape Coordinator and work watchfully
with the Office of Operations in Kigali.
5. Key Responsibilities
1. Office Cleanliness: Maintain a clean and organized office environment
2. Hospitality: Prepare tea and coffee for ARCOS staff and visitors
3. Administrative Tasks: Handle printing, scanning, photocopying, binding, and other clerical tasks as
instructed by the Landscape Coordinator
4. Support Duties:
Provide general administrative support including filing, data entry, and organizing documents
Greet visitors, answer phone calls, and manage inquiries
Sort and distribute incoming mail, manage outgoing mail, and handle courier services
Assist with scheduling meetings, appointments, and events
Monitor and maintain office supplies and equipment, placing orders when necessary
Assist in setting up meetings and events, including arranging catering if needed
Oversee janitorial services and coordinate repairs
5. Any other tasks in line with office support as assigned by the Landscape Coordinator.
6. Location: Ngororero Field Office (Landscape)
Write a application letter from the above qualification
1 answer
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Recipient Name]
[Title]
[Organization Name]
[Address]
[City, State, Zip Code]
Dear [Recipient Name],
I am writing to express my interest in the Office Assistant position at the Ngororero Field Office (Landscape) with your organization. With a strong background in office administration and a keen eye for detail, I am confident in my ability to contribute effectively to your team.
Having worked in various administrative roles, I have gained experience in maintaining office cleanliness, handling hospitality tasks, and providing general administrative support. I am adept at handling tasks such as filing, data entry, organizing documents, and managing inquiries. I am also proficient in handling office equipment, ordering supplies, and coordinating repairs when necessary.
I am particularly excited about the opportunity to work closely with the Landscape Coordinator and support the team in various administrative tasks. I am confident in my ability to handle scheduling meetings, managing appointments, and overseeing janitorial services effectively. I am also willing to assist with setting up meetings and events, including arranging catering if needed.
I am a dedicated and hardworking individual with a strong work ethic and excellent communication skills. I am a team player who is able to work well independently and collaborate effectively with colleagues. I am also highly organized, detail-oriented, and able to multitask effectively in a fast-paced environment.
I am enthusiastic about the opportunity to contribute to the success of your team and support the mission of your organization. I am excited about the prospect of working at the Ngororero Field Office and am confident that my skills and experience make me a strong candidate for this position.
Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experience align with the needs of your team.
Sincerely,
[Your Name]