1. Safety Risks:

Question

• Player Safety Protocols: The organising committee put in place health standards on the players regarding medical check-ups retaining World Rugby policies on welfare of the players. This include having medical staff right from the match to the hospitals as and when the need arose.
• Fan Safety Measures: Security of the fans had to be assured. This included crowd management prevention and control measures, recruitment of adequate security personnel, building, and equipment control, and emergency evacuation plans. Also, a surveillance model was implemented in the stadiums.
• Facility Inspections: Preparative all the venues were checked for compliance with the security standards and any law. The possibilities for the fire safety measures, the state of the emergency exits, and crowd manipulations were analysed.
2. Financial Risks:
• Revenue Diversification: The committee that coordinated this event aimed at expanding its sources of income other than sponsorship, such as sales of goods and products or broadcasting rights. This was useful in softening the blows for the company and brands from unexpected sponsorship cancellations
• . Budget Monitoring: There was good system on how operational expenses should be controlled and budget stringently was observed. Contingency funds were set for any monetary effect surge and standard check and balance on the funds.
• Ticket Sales Strategy: A gradual ticket sale strategy was followed, having ticket packages which include hospitality, to fuel ticket sales while at the same time promoting a good attendance rate.
3. Legal Risks:
• Compliance Protocols: Members of the organising committee also consulted with legal advisors regarding the applicable legal implication at the national and international levels. This involved the analysis of the contractual arrangements with sponsors, vendors and contractors in a bid to mitigate on contractual exposures.
• Liability Insurance: Insurance such as public liability, miscellaneous and others were bought to cover adequate indemnity in the event of an accident, or any other legal responsibility connected occurrence in the organisation of the event.
4. Operational Risks:
• Logistical Coordination: It also established central logistics for transport, accommodation arrangements together with scheduling of teams, officials and spectators into/accommodation out. This entailed engaging efforts with local government and transport departments to monitor flow across hosting regions.
• Staff Training and Recruitment: Primary hiring strategies involved a personnel strategy that aimed at employing experienced employees with the objective of conducting a very comprehensive training session in anticipation of potential operational hurdles such as crowd control, emergency management and customer relations among others.
5. Reputational Risks:
• Crisis Management Plan: Major incident management plan which entails how crisis will be handled and especially the activates to be taken while dealing with the same was formulated. New methods to be adopted when there is an incidence was proposed. This entailed media training of some of its chief representatives and the creation of a Pro-active communication web that would facilitate timely dissemination of information.
• Public Engagement: The Public Relations strategies contain specific PR ongoing promises meant to create positive expectation in the run up to the event while negative PR was managed proactively. This positive sentiment on the event was also created by engaging the local communities.
Evaluate the likelihood and impact of each identified risk.
Use a risk matrix or similar tool to prioritize risks.

Answer 1

To evaluate the risks associated with the event, we'll use a risk matrix to assess the likelihood and impact of each identified risk. The matrix will categorize risks into different levels (Low, Medium, High) based on their likelihood of occurrence and the potential impact they could have on the event.

Risk Matrix:

• Likelihood:

  • Low (1) - Rare occurrence (less than 10% chance)
  • Medium (2) - Possible occurrence (10% - 50%)
  • High (3) - Likely occurrence (greater than 50%)

• Impact:

  • Low (1) - Minor consequences (no significant damage)
  • Medium (2) - Moderate consequences (some operational or financial damage)
  • High (3) - Severe consequences (major damage, reputational loss, legal issues)

Evaluating Identified Risks

| Risk Category | Risk Description | Likelihood | Impact | Risk Level | Notes/Comments | |------------------------|-----------------------------------------|------------|--------|------------|---------------------------------------------------------------------| | Safety Risks | Player Safety Protocols | Medium (2) | High (3)| High | Player injuries could lead to severe reputational and legal risks. | | | Fan Safety Measures | Medium (2) | High (3)| High | Crowd control issues can lead to severe consequences and liability. | | | Facility Inspections | Low (1) | Medium (2)| Medium | Compliance checks are in place, reducing likelihood of issues. | | Financial Risks | Revenue Diversification | Medium (2) | Medium (2)| Medium | Reduces reliance on a single income stream but still uncertain. | | | Budget Monitoring | Medium (2) | High (3)| High | Operational overspending can lead to financial disaster. | | | Ticket Sales Strategy | High (3) | Medium (2)| High | Poor ticket sales could impact revenue significantly. | | Legal Risks | Compliance Protocols | Medium (2) | High (3)| High | Non-compliance can lead to severe legal consequences and fines. | | | Liability Insurance | Low (1) | High (3)| Medium | Insurance mitigates risk but does not eliminate liability. | | Operational Risks | Logistical Coordination | Medium (2) | Medium (2)| Medium | Logistics challenges can lead to operational disruptions. | | | Staff Training and Recruitment | Medium (2) | Medium (2)| Medium | Poor staff preparedness can impact event quality and safety. | | Reputational Risks | Crisis Management Plan | Medium (2) | High (3)| High | Major incidents (crises) can significantly damage reputation. | | | Public Engagement | Medium (2) | Medium (2)| Medium | Negative sentiment can arise if community engagement is poor. |

Summary of Risk Prioritization

Based on the likelihood and impact assessments, the following risks should be prioritized for management:

1. High Priority:

   • Player Safety Protocols (High Impact, Medium Likelihood)
   • Fan Safety Measures (High Impact, Medium Likelihood)
   • Budget Monitoring (High Impact, Medium Likelihood)
   • Ticket Sales Strategy (Medium Impact, High Likelihood)
   • Compliance Protocols (High Impact, Medium Likelihood)
   • Crisis Management Plan (High Impact, Medium Likelihood)

2. Medium Priority:

   • Facility Inspections (Medium Impact, Low Likelihood)
   • Revenue Diversification (Medium Impact, Medium Likelihood)
   • Liability Insurance (High Impact, Low Likelihood)
   • Logistical Coordination (Medium Impact, Medium Likelihood)
   • Staff Training and Recruitment (Medium Impact, Medium Likelihood)
   • Public Engagement (Medium Impact, Medium Likelihood)

3. Low Priority:

   • No identified risks were categorized as low priority.

Conclusion

The organizing committee should focus on implementing strong preventative and contingency measures around the high-priority risks, particularly those related to player and fan safety, legal compliance, and financial management, to ensure a successful event. Monitoring should be continuous for all categories to allow for quick response to any developments.